Automated Alarm Technician Certification Expiry Tracking
Every Monday, WebRun checks your technician certification records in Google Sheets against any credential notes in AlarmBiller, flags technicians whose licenses or certifications expire within 60 days, and posts a prioritized renewal alert to your Slack operations channel so no tech is dispatched on a lapsed credential.
How can I automatically track alarm technician certification and license expiry dates?
WebRun checks technician certification records in Google Sheets and cross-references AlarmBiller notes every Monday, flags credentials expiring within 60 days with color-coded urgency, and posts a ranked renewal alert to your Slack operations channel. No technician is dispatched with a lapsed license because your team has weekly advance warning.
- Every expiring certification is flagged weeks in advance, not discovered on dispatch day
- Operations team has a ranked weekly Slack alert: most urgent credentials at the top
- No technician is sent to a job site on a lapsed license
Built for alarm company operations managers · security dealer HR teams · alarm technician supervisors · alarm company owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
billing.alarmbiller.comin a real browser with your saved login - no setup, no API keys. -
1
AlarmBiller - review technician credential notes in work orders
alarmbiller.com
WebRun opens AlarmBiller to review technician credential notes in work orders. - Open AlarmBiller and check technician profiles or work order notes for any flagged credential or license issues
- Capture the technician name, certification type, issuing authority, and any flagged status
- Cross-reference with the certification tracker to identify updates needed
Done when Technician credential notes in AlarmBiller are reviewed and ready to sync to the tracker.
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2
Google Sheets - update the certification expiry tracker
google.com
WebRun opens Google Sheets to update the certification expiry tracker. - Open the technician certification tracker sheet
- Update any status changes identified from the AlarmBiller review
- Flag certifications expiring within 30 days as critical (red), 31 to 60 days as upcoming (yellow)
- Calculate days remaining for each credential and sort by urgency
Done when The certification tracker is current with all expiry dates, statuses, and urgency flags.
-
3
Slack - post the weekly credential renewal alert
slack.com
WebRun opens Slack to post the weekly credential renewal alert. - Post a weekly credential renewal alert to the operations channel
- List every technician with a certification expiring in 60 days, sorted by urgency
- Flag any technician with a credential expiring in under 14 days as a dispatch risk requiring immediate action
Done when The operations team has a weekly credential alert in Slack with all upcoming expiries ranked by urgency.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it file or submit certification renewals automatically?
No. WebRun tracks deadlines and sends alerts. All renewal applications and filings are completed by your team or the technician. Nothing is submitted to any licensing authority automatically.
How do we add a new technician's certifications to the tracker?
Add a row for the technician in the Google Sheet with their certification type, issuing authority, and expiry date. WebRun will include them in the next Monday run.
What happens when a technician renews their credential?
Update the expiry date in the Google Sheet and WebRun will recalculate the days remaining, remove the urgency flag, and stop including that technician in the renewal alert.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.