Automated Accelo Timesheet Reminders
Every Friday afternoon, WebRun opens Accelo, compares each person's logged hours for the week against the hours they were expected to log, opens a Trello card for anyone short, and queues a short reminder text in Twilio for each of them that a manager approves before it sends.
How do I chase staff who have not filled in their Accelo timesheets?
WebRun opens Accelo every Friday afternoon and compares each person's logged hours against the hours they were expected to record. It opens a Trello card for everyone short, then queues a reminder text in Twilio that a manager approves before sending, so the week closes with time actually logged.
- The week closes with time logged instead of reconstructed on Monday
- Every shortfall has an owned Trello card with a due date
- No reminder text is sent without a manager approving it
Built for agencies · consultancies · professional services firms · operations managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.accelo.comin a real browser with your saved login - no setup, no API keys. -
1
Accelo - find under-logged timesheets
accelo.com
WebRun opens Accelo to find under-logged timesheets. - Open Accelo and go to the timesheet view for the current week
- List logged hours per person, per day
- Compare each total against the expected hours for that person
- Note the shortfall and which days are blank
- Flag anyone whose billable share is unusually low as well
Done when Every person short on logged time is listed with their shortfall.
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2
Trello - open a card per person
trello.com
WebRun opens Trello to open a card per person. - Open your operations board in Trello
- Create a card for each person who is short this week
- Put the shortfall, the blank days, and the expected total in the description
- Set the due date to Monday morning
- Move last week's cards that are now complete to the done list
Done when Every shortfall has a Trello card with a due date.
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3
Twilio - queue reminder texts for approval
twilio.com
WebRun opens Twilio to queue reminder texts for approval. - Open Twilio and prepare a short reminder text for each person who is short
- Include the blank days and the hours still missing
- Leave every message queued and unsent for a manager to review
- Send nothing until a human approves the queue
Done when Reminder texts are drafted and waiting for a manager's approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text my team without me seeing it first?
No. Every reminder is queued in Twilio and left unsent. A manager reviews the list and approves it before a single text goes out, so nobody is messaged by surprise.
Does it edit anyone's timesheet in Accelo?
No. WebRun reads Accelo and writes only to Trello and the Twilio draft queue. Time entries, approvals, and billing in Accelo stay untouched.
What if someone was on leave?
They are skipped. WebRun reads the expected hours for the week in Accelo, so approved leave and part-time schedules do not show up as a shortfall.
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