Automated Acast Sponsor Slot Tracking
Every Monday, WebRun opens Acast, reads the upcoming episode schedule for each of your shows, checks which episodes already have an advertiser booked against them, lists the slots still open in the next eight weeks, posts them to your sales channel in Microsoft Teams, and sends a short Telegram summary.
How do I see which podcast episodes still have no sponsor?
Every Monday, WebRun opens Acast, reads the publishing schedule for each of your shows, and lists the upcoming episodes with no sponsor booked against them. It posts the open slots to your sales channel in Microsoft Teams and sends a short Telegram summary, so empty weeks get sold before they air.
- Empty weeks are found early enough to sell rather than after the episode ships
- The nearest unsold episode leads the list every Monday
- Outreach is drafted for the seller and never sent to an advertiser automatically
Built for podcast producers · podcast networks · ad sales teams · independent creators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
open.acast.comin a real browser with your saved login - no setup, no API keys. -
1
Acast - find episodes with no sponsor
acast.com
WebRun opens Acast to find episodes with no sponsor. - Open Acast and list the upcoming episodes for every show you run, out to eight weeks
- Read the sponsorship booked against each episode and note the advertiser where one exists
- Mark every episode with no advertiser attached as an open slot
- Record the publish date, the show, and how many days are left to sell each slot
- Read only. WebRun never books, edits, or cancels a sponsorship
Done when Every upcoming episode is marked as sold or open, with its publish date and days remaining.
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2
Microsoft Teams - post the open slots
microsoft.com
WebRun opens Microsoft Teams to post the open slots. - Post the open slot list to your sales channel, ordered by publish date
- Show the show name, episode date, and days left to sell for each open slot
- Put the slots inside two weeks at the top as the ones to sell first
- Add a drafted outreach note per slot for a human to send. WebRun never contacts an advertiser itself
Done when The sales channel has this week's open slots ordered by how soon they air.
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3
Telegram - send the weekly summary
telegram.org
WebRun opens Telegram to send the weekly summary. - Send a short summary to your producer group: slots open, slots sold, and the nearest unsold episode
- Compare with last week so the direction of travel is visible
- Link back to the full list in Microsoft Teams
- Keep it internal to your own group
Done when The producer group has a one-message read on sponsor coverage for the weeks ahead.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact advertisers on its own?
No. WebRun writes a drafted outreach note into the Microsoft Teams post and leaves it there. Sending it, and booking anything in Acast, stays with whoever sells the show.
Can it book or cancel a sponsorship in Acast?
No. WebRun only reads the schedule and the sponsorships already attached to episodes. Every booking change is made by a person inside Acast.
How far ahead does it look?
Eight weeks by default, and you can change the window. Slots airing inside two weeks are listed first, because those are the ones running out of selling time.
Related templates
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