Automated Yoga Waitlist Fill
When a cancellation opens a spot in Momence, WebRun checks the class waitlist, drafts a spot-offer text for each next-in-line client via Twilio, queues the messages for your approval, and posts a summary to Slack so your team stays in the loop.
How do I automatically fill yoga class waitlists when a spot opens?
WebRun monitors Momence every few minutes for cancelled spots, pulls the waitlist in order, and drafts a spot-offer text via Twilio for each next-in-line client. Drafts are queued for your approval before sending, and a Slack summary keeps your team informed, so no open spot goes unfilled.
- Open spots are offered to waitlisted clients within minutes of a cancellation
- No text is sent without staff approval, keeping communication on-brand
- Slack keeps the whole team aware of pending offers in real time
Built for yoga studio owners · studio managers · boutique fitness studios
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
momence.comin a real browser with your saved login - no setup, no API keys. -
1
Momence - detect open spot and pull waitlist
momence.com
WebRun opens Momence to detect open spot and pull waitlist. - Open Momence and check upcoming classes for newly opened spots
- Pull the waitlist for each affected class in order
- Capture each waitlisted client name, phone number, and class details
Done when Every open spot has a matching ordered waitlist ready to act on.
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2
Twilio - draft spot-offer texts for review
twilio.com
WebRun opens Twilio to draft spot-offer texts for review. - Draft a short, friendly spot-offer text for the first client on each waitlist
- Include the class name, date, time, and a booking link
- Queue each draft for your review before any message is sent
Done when Offer texts are drafted and queued, not yet sent, for every open spot.
-
3
Slack - notify team of pending offers
slack.com
WebRun opens Slack to notify team of pending offers. - Post a summary of open spots and which clients have been drafted an offer
- Include the class name and the client who is next on the list
- Flag if the waitlist is exhausted so staff can open the spot to the public
Done when Your team has a clear picture of every pending waitlist offer in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text clients automatically without my approval?
No. WebRun drafts every spot-offer text and queues it for your review in Twilio before anything is sent. No client ever receives a message until a team member approves it.
What if the waitlisted client does not respond in time?
WebRun flags the situation in Slack so your team can manually move to the next person on the waitlist or open the spot to the public before the class.
Which classes does it monitor?
It monitors all upcoming classes in Momence that have an active waitlist. You can restrict it to specific class types or instructors during setup.
Related templates
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