Automated Class Coverage Alerts
Every morning, WebRun opens Momence, checks upcoming classes for the next 48 hours, flags any that are uncovered or have a recently removed instructor, drafts a substitute-teacher request via Twilio for your team to approve and send, and posts the uncovered class list to Slack so nobody is caught off guard.
How do I automatically detect and fill uncovered yoga classes when a teacher is absent?
WebRun checks Momence every morning for classes without a confirmed instructor in the next 48 hours. It posts the uncovered class list to Slack sorted by urgency and drafts a substitute-teacher request via Twilio for each gap. All drafts wait for staff approval before reaching any teacher, so cover is arranged quickly and professionally.
- Uncovered classes are caught up to 48 hours in advance, giving time to find a sub
- Substitute-teacher requests are drafted and ready for one-click approval
- The whole team sees urgent gaps in Slack without checking the schedule manually
Built for yoga studio owners · studio managers · multi-instructor studios · Momence users
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
momence.comin a real browser with your saved login - no setup, no API keys. -
1
Momence - flag uncovered classes in the next 48 hours
momence.com
WebRun opens Momence to flag uncovered classes in the next 48 hours. - Open Momence and review all classes scheduled in the next 48 hours
- Flag any class with no confirmed instructor or a recently removed teacher
- Capture the class name, date, time, and usual instructor for each flagged session
Done when Every uncovered class in the next 48 hours is identified with its details.
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2
Slack - alert team with uncovered class list
slack.com
WebRun opens Slack to alert team with uncovered class list. - Post the uncovered class list to the studio team channel immediately
- Sort by class start time so the most urgent gaps are at the top
- Prompt the team to confirm who is reaching out to find a sub
Done when The whole team is aware of uncovered classes and their urgency in Slack.
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3
Twilio - draft sub-request text for approval
twilio.com
WebRun opens Twilio to draft sub-request text for approval. - Draft a sub-request text for each uncovered class naming the date, time, and style
- Address the draft to available substitute teachers on your roster
- Queue each draft for staff approval before any message is sent to a teacher
Done when Sub-request texts are drafted and queued in Twilio for every uncovered class, pending staff approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact substitute teachers without my approval?
No. WebRun drafts every sub-request text and queues it in Twilio for staff review. Nothing is sent to a teacher until a team member explicitly approves and releases the message.
How far ahead does it check for uncovered classes?
By default it looks 48 hours ahead so your team has time to find cover. You can adjust the lookahead window during setup to suit your studio's scheduling patterns.
What if the instructor confirms they will attend after the morning run?
WebRun reads the live Momence schedule each run. If a class is confirmed before the next check, it will not appear on the uncovered list and no further drafts are created.
Related templates
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