Automated Wire Guest Access Audit
Every morning, WebRun opens Wire, lists the conversations with guests still in them, records the devices signed in across your team, writes the access picture into Airtable, and texts you over Twilio when a guest room has gone quiet or a new device appeared.
How do I audit guest access and signed-in devices in a team chat?
WebRun opens Wire every morning and lists the conversations with guests still in them, the guest links still active, and every device signed in across your team. It records the picture in Airtable, marks what changed since yesterday, and texts you over Twilio when guest access has gone stale or a new device appeared.
- Guest access ends when the project does, not months later
- A new device on a team account is named the next morning
- Access changes are recorded daily instead of reconstructed later
Built for security admins · IT teams · agencies with client rooms · privacy-conscious companies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.wire.comin a real browser with your saved login - no setup, no API keys. -
1
Wire - list guests and devices
wire.com
WebRun opens Wire to list guests and devices. - Open Wire and list the conversations that still have guests in them
- Record each guest, the conversation they are in, and the date of the last message
- List the devices signed in for each team member with the date each was added
- Note guest links that are still active and open to anyone holding them
Done when Every guest and every signed-in device has been listed with its dates.
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2
Airtable - record the access picture
airtable.com
WebRun opens Airtable to record the access picture. - Write today's guests and devices into your access base in Airtable
- Keep one row per guest per conversation, and one row per device per member
- Mark rows that were not there yesterday as new, and rows that vanished as removed
- Calculate days since the last message for every guest room
Done when Airtable holds today's access rows with the new and removed ones marked.
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3
Twilio - text what should be closed
twilio.com
WebRun opens Twilio to text what should be closed. - Text you the guest rooms with no message for longer than the period you set
- Name any device added to a team account since yesterday, with the member it belongs to
- Flag guest links still active on a project that has already finished
- Send only to your own security contacts, never to a guest
Done when You know which guest access and which devices need reviewing today.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it remove a guest or sign out a device?
No. WebRun reports what it finds and the removal stays with an admin in Wire. Signing out a device or ejecting a guest is irreversible mid-project, so a person makes that call.
Does it read the messages in those conversations?
No. This workflow reads access only: who is in a conversation, when the last message was sent, and which devices are signed in. Message content is never captured or sent anywhere.
How does it decide a guest room is stale?
By silence. Set the number of days without a message that means a project is over, and WebRun flags any guest conversation past it, along with guest links still active on finished work.
Related templates
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