Automated InnoVint Tasting Room Confirmations
Every morning, WebRun opens Tock to find new tasting room reservations, checks InnoVint to confirm the release or flight being poured has enough case goods on hand, drafts a personal confirmation email per guest in Gmail for your host team to review, and posts the day's booking list to your tasting room channel.
How do I confirm tasting room reservations and check pour inventory automatically?
WebRun gets your tasting room ready for every booking, without emailing a guest unattended. Every morning, it checks Tock for new reservations, confirms in InnoVint that the flight being poured has enough case goods on hand, and drafts a personal confirmation email per guest in Gmail, leaving it unsent for your host team to review and send.
- Guest confirmations go out as a reviewed draft, never unattended
- Host team knows before doors open if a pour is running low
- No new booking sits unconfirmed past the morning check
Built for tasting room managers · hospitality teams · DTC teams · small production wineries
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
dashboard.exploretock.comin a real browser with your saved login - no setup, no API keys. -
1
Tock - find new tasting room reservations
exploretock.com
WebRun opens Tock to find new tasting room reservations. - Open Tock and list reservations booked since the last check
- Capture the guest name, party size, experience booked, and time
- Note any guest with allergy or accessibility notes on the booking
Done when Every new reservation since the last check has been captured with its details.
-
2
InnoVint - confirm the flight has enough case goods
innovint.us
WebRun opens InnoVint to confirm the flight has enough case goods. - Check case goods on hand in InnoVint for the wines in the booked flight or experience
- Flag any wine running low that may need swapping before the visit
- Confirm today's pour list matches what is actually in stock
Done when Today's tasting flights are confirmed against current case goods in InnoVint.
-
3
Gmail - draft a confirmation for the host team to review
gmail.com
WebRun opens Gmail to draft a confirmation for the host team to review. - Draft a personal confirmation email per new reservation with the date, time, and experience
- Leave every draft unsent in Gmail for the host team to review
- Never send a guest confirmation without a team member checking it first
Done when A reviewed, unsent confirmation draft exists for every new reservation.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email guests without my host team seeing it first?
No. Every confirmation is left as an unsent draft in Gmail. A host team member reviews the wording and sends it, WebRun never emails a guest on its own.
Does it check whether the wine being poured is actually in stock?
Yes. It checks case goods in InnoVint for the flight or experience on each booking and flags anything running low so a host can swap the pour before the guest arrives.
Does it handle payment or deposits for the reservation?
No. It only reads booking details from Tock and drafts a confirmation. Any payment, deposit, or refund stays inside Tock, handled by your team.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.