Handle rain reschedules without the phone tag
Every morning, WebRun checks your weather source and your Google Sheets job schedule. If rain or unsuitable conditions are forecast on a job day, it drafts a friendly reschedule text for each affected customer via Twilio and posts a Slack alert so your team can review and approve every message before it sends.
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How do I automatically handle weather reschedules for window cleaning jobs?
Every morning, WebRun checks your Google Sheets job schedule against the weather forecast. If rain or bad conditions threaten a job day, it drafts a reschedule text for each affected customer via Twilio and posts a Slack alert. Your team reviews the drafts and decides what to send before any message reaches a customer.
- Weather-affected customers are identified and drafted texts prepared before 7 AM
- No reschedule message goes out until your team approves it
- Phone-tag is eliminated because reschedule options are in the draft text from the start
Built for window cleaning companies · outdoor service operators · residential window cleaners · window cleaning business owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
docs.google.com/spreadsheetsin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - check job schedule for affected days
google.com How to Automate Google Sheets
WebRun opens Google Sheets to check job schedule for affected days. - Open the job schedule Google Sheet and identify jobs booked for the next one to two days
- Check the forecast for each job's location and flag any day with rain or high-wind conditions
- List the affected customers with their contact number, job address, and scheduled time
Done when Every job on a weather-affected day is identified with the customer's contact details.
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2
Twilio - draft reschedule texts for customers
twilio.com How to Automate Twilio
WebRun opens Twilio to draft reschedule texts for customers. - Draft a short, apologetic reschedule text for each affected customer explaining the weather reason
- Suggest an alternative date or ask the customer to reply with their preferred time
- Queue each text as a draft in Twilio and leave it unsent, waiting for your team's approval
Done when A reschedule text draft is queued in Twilio for every customer on a weather-affected day.
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3
Slack - alert team for review and approval
slack.com How to Automate Slack
WebRun opens Slack to alert team for review and approval. - Post a Slack alert naming the affected job day, the forecast, and the list of customers with drafts queued
- Note the total number of jobs at risk and suggested alternative dates
- Remind the team that no text will send until they approve the Twilio queue
Done when The team has a Slack alert with the full picture of affected jobs and queued reschedule texts.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text customers about a reschedule without my approval?
No. Every reschedule message is queued as a Twilio draft and held until your team reviews it and approves the send. Your team decides which customers to contact and when, and nothing goes out on its own.
What weather conditions trigger a flag?
Rain or high winds by default. You can tell WebRun your own thresholds, such as wind speed limits or specific precipitation levels, and it will apply them when checking the forecast each morning.
What if the weather clears up later in the day?
WebRun flags conditions based on the morning forecast. If you decide the job can proceed, simply discard the draft in Twilio. The Slack alert gives your team the context to make that call.
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