Automated Webex External Guest Audit
Every Monday, WebRun opens Webex, walks your spaces, lists every member whose email sits outside your company domains, notes how long since each one last posted, posts the audit to Slack, and opens a Trello card per space for the moderator to confirm who stays.
How do I audit external guests in my Webex spaces?
Every Monday, WebRun opens Webex, walks your spaces, and lists every member whose email domain sits outside your company, with days since they last posted. It posts the audit to Slack and opens a Trello card per space so the moderator can confirm who still belongs. WebRun never removes anyone itself.
- Every space membership is reviewed weekly instead of never
- Ex contractors still sitting in a space are surfaced by name
- Moderators get a decision card instead of an audit spreadsheet
Built for IT admins · security and compliance teams · operations leads · agencies with contractors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
web.webex.comin a real browser with your saved login - no setup, no API keys. -
1
Webex - list external members per space
webex.com
WebRun opens Webex to list external members per space. - Open Webex and go through the spaces on your watchlist
- Read the member list of each space and mark anyone whose email domain is not yours
- Note the space moderator and how long since each external member last posted
- Read only. Never remove a member or leave a space
Done when Every watched space has its external members listed with last activity.
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2
Slack - post the audit
slack.com
WebRun opens Slack to post the audit. - Post the audit to your IT channel, one block per space
- Show the external member, their domain, and days since they last posted
- Flag anyone quiet for longer than your threshold as stale
- Call out spaces where external members outnumber internal ones
Done when The IT channel has this week's external membership picture.
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3
Trello - queue the removal review
trello.com
WebRun opens Trello to queue the removal review. - Open one card per space that has stale external members
- List the names, domains, and last activity on the card
- Assign the card to the space moderator to confirm keep or remove
- Removal stays a human action in Webex. WebRun only queues the review
Done when Every space with stale guests has a card waiting on its moderator.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it remove people from spaces?
No. WebRun reads membership and queues a Trello card for the moderator. Removing anyone from a Webex space stays a human action, so nobody loses access by mistake.
How does it know who is external?
By email domain. You give WebRun the domains that count as internal, and every member outside that list is reported as external with their domain shown next to their name.
Does it message the guests?
No. The audit goes only to your internal Slack channel and Trello board. External members are never contacted or told they were reviewed.
Related templates
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