Automated Cabana Booking Confirmations
Whenever a cabana is reserved, WebRun opens Parker, reads the booking, drafts a confirmation email in Gmail with the cabana number, arrival time, party size, and included perks, and adds the reservation to a shared Google Calendar so the cabana team can plan setup, leaving the email queued for a human to review before sending.
How do I automatically confirm cabana bookings with arrival details?
When a guest reserves a cabana, WebRun reads the booking in Parker, drafts a Gmail confirmation with the cabana number, arrival time, party size, and included perks, and adds the reservation to a shared Google Calendar for the cabana team. The email stays a draft for a human to review and send, while the internal calendar hold is created automatically.
- Every cabana booking has a confirmation drafted within minutes of payment
- The cabana team sees each reservation on a shared calendar to plan setup
- No guest is emailed without a human approving the confirmation first
Built for water park operators · cabana teams · guest services · VIP hosts
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
parkerticketing.comin a real browser with your saved login - no setup, no API keys. -
1
Parker - read the cabana booking
parkerticketing.com
WebRun reads the cabana booking in Parker. - Open Parker and locate the newly paid cabana reservation
- Read the guest name, email, cabana number, date, and arrival time
- Capture the party size and any included perks such as towels or drinks
- Skip any booking that already has a confirmation on file
Done when The cabana booking details are gathered for the new reservation.
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2
Gmail - draft the arrival confirmation
gmail.com
WebRun drafts the arrival confirmation in Gmail. - Draft a warm confirmation email addressed to the guest by first name
- State the cabana number, the date, the arrival time, and the party size
- List the included perks and where to check in on arrival
- Save the email as a draft and leave it unsent for a human to review
Done when A cabana confirmation email is drafted and waiting for review.
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3
Google Calendar - add a hold for the cabana team
calendar.google.com
WebRun adds a hold for the cabana team in Google Calendar. - Open the shared cabana calendar in Google Calendar
- Add an event for the reservation on the booked date and arrival time
- Title it with the cabana number, guest name, and party size
- Add the perks and setup notes to the event so the team can prepare
Done when The reservation appears as an event on the shared cabana calendar.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the guest without my approval?
No. The cabana confirmation is saved as a Gmail draft and left unsent. A staff member reviews the arrival details and perks, then sends it, so no guest is emailed until a human has approved the message.
What goes on the shared calendar?
An event on the booked date and arrival time titled with the cabana number, guest name, and party size, plus perks and setup notes. The calendar is internal, so the team can plan setup without any guest seeing it.
Does it handle add-ons like towels or drinks?
Yes. It reads the included perks and add-ons on the Parker booking and lists them in both the draft email and the calendar note, so the guest and the setup team see exactly what the cabana includes.
Related templates
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