Have next week's announcement drafted and waiting
Every Monday, WebRun opens Viva Engage, checks which community the announcement belongs in and what is already scheduled, composes next week's post as an unposted draft, queues it on a Trello approval card, and tells the comms lead in Slack that it is ready to review.
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How do I get next week's company announcement drafted in advance?
Every Monday, WebRun opens Viva Engage, checks which community each announcement belongs in and what is already scheduled, and composes next week's post as an unposted draft. It queues the draft on a Trello approval card and tells the comms lead in Slack that it is ready to review.
- Monday starts with a draft, not a blank post box
- Community and audience are already chosen before anyone edits
- Nothing publishes until a person approves the Trello card
Built for internal comms leads · HR teams · community managers · enterprise communications
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
engage.cloud.microsoftin a real browser with your saved login - no setup, no API keys. -
1
Viva Engage - draft next week's announcement
engage.cloud.microsoft
WebRun opens Viva Engage to draft next week's announcement. - Open Viva Engage and review the communities you publish to and what is already scheduled
- Read the week's conversations to see which topics people are already asking about
- Compose the announcement in the community and audience it belongs to, in your usual house voice
- Save it as a draft and leave it unposted. WebRun never publishes to a community
Done when Next week's announcement exists as an unposted draft in the right community.
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2
Trello - queue it for approval
trello.com How to Automate Trello
WebRun opens Trello to queue it for approval. - Create or update the approval card on the comms board with the full draft text
- Record the community, the audience and the date the post is meant to go out
- Move the card to the approval list and assign it to the person who signs off
Done when The draft is on a Trello card assigned to an approver.
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3
Slack - tell comms it is ready
slack.com How to Automate Slack
WebRun opens Slack to tell comms it is ready. - Post a short note to the comms channel that next week's draft is ready
- Link the Trello card and name the community it is aimed at
- Flag anything the draft is still missing, such as a date or a link to confirm
Done when The comms lead knows a draft is waiting and where to find it.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it post to the community without me?
No. The announcement is saved as an unposted draft and copied onto a Trello card for approval. Publishing is always a human action, so nothing reaches employees until someone signs it off.
How does it know what to announce?
It reads the week's conversations in your communities and the items already queued on the comms Trello board, then writes the draft around those, flagging anything still missing.
Can it match our house voice?
Yes. Point it at a few past announcements you were happy with and it drafts in that tone, keeping the structure and length your communities are used to.
Related templates
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