Vendor Contract Renewal Reminders
Every Monday, WebRun reads your vendor contract register in Google Sheets, identifies contracts expiring in the next 30, 60, or 90 days, drafts a renewal-action briefing for each, and posts the priority list to Slack so nothing slips through on auto-renew.
How can I automatically get reminded before vendor contracts expire?
Every Monday, WebRun reads your vendor contract register in Google Sheets, identifies contracts expiring in the next 30, 60, or 90 days, drafts a renewal-action briefing for each, and posts a prioritised list to Slack - so you negotiate from a position of strength rather than getting auto-renewed by default.
- No vendor contract silently auto-renews without your awareness
- Renewal briefings prepared and prioritised weeks in advance
- Negotiation leverage preserved by acting before the deadline
Built for procurement managers · legal and compliance teams · operations directors · small business owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
docs.google.com/spreadsheetsin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - read contract expiry dates
google.com
WebRun opens Google Sheets to read contract expiry dates. - Open the Vendor Contract Register and filter by Expiry Date within the next 90 days
- For each contract capture the vendor name, contract value, auto-renew clause status, and notice period required
- Sort by expiry date ascending
Done when All contracts expiring within 90 days are listed with their key renewal details.
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2
Gmail - draft vendor renewal briefing
gmail.com
WebRun opens Gmail to draft vendor renewal briefing. - For each contract expiring within 30 days, draft an email to the relevant internal owner with the expiry date, value, and recommended action (renew, renegotiate, or terminate)
- Save as draft - do not send until you review
Done when A draft action briefing email exists for every contract inside the 30-day window.
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3
Slack - post the weekly renewal priority list
slack.com
WebRun opens Slack to post the weekly renewal priority list. - Post the weekly renewal digest grouped by urgency: 30 days, 60 days, 90 days
- Flag any contract with an auto-renew clause and a notice period that has already started
Done when The team has this week's contract renewal priority list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact vendors about renewal automatically?
No - vendor communications are always drafted and left for you to review and send. Auto-renewing or terminating a contract is never done without your explicit decision.
What if a contract is stored as a PDF attachment rather than in the sheet?
The register is your source of truth - keep expiry dates in the sheet and WebRun handles the reminders. You update the sheet when you file a new contract.
Can I track contracts from multiple vendors in one register?
Yes - a single Google Sheet with one row per contract works perfectly. Add as many vendors, contract types, and notice periods as you need.
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