User Interviews Automated Rescreen Lists
Every week, WebRun reviews your User Interviews participant history, finds people whose cool-down or eligibility window has reset and who fit an open study, records the shortlist in Notion, and posts it to Slack so researchers can rescreen a known, qualified pool first.
How do I surface participants eligible for a rescreen?
WebRun mines your own panel for ready qualified people. Each week it reviews User Interviews participant history, finds those whose eligibility window has reset and who fit an open study, records the shortlist in Notion, and posts it to Slack. Researchers rescreen a known, high-quality pool first, and no participant is contacted without a human.
- Known qualified participants get reused before fresh recruiting
- Lower recruit cost by tapping your own panel first
- High-rated past participants surface at the top of the list
Built for research ops · UX researchers · panel managers · user research teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.userinterviews.comin a real browser with your saved login - no setup, no API keys. -
1
User Interviews - find rescreen-eligible participants
userinterviews.com
WebRun opens User Interviews to find rescreen-eligible participants. - Open User Interviews and review past participants and their last session dates
- Find participants whose cool-down or eligibility window has now reset
- Match those participants to the criteria of any open or upcoming study
Done when Rescreen-eligible participants are matched to open studies.
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2
Notion - record the rescreen shortlist
notion.so
WebRun opens Notion to record the rescreen shortlist. - Open the rescreen tracker in Notion and add each eligible participant
- Record their prior study, last session date, and the study they now fit
- Mark anyone previously rated highly so researchers can prioritize them
Done when The rescreen shortlist is recorded in the Notion tracker.
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3
Slack - post the shortlist
slack.com
WebRun opens Slack to post the shortlist. - Post the rescreen shortlist to the research channel with the matched study
- Put previously high-rated participants first
- Leave the shortlist for researchers to action. This is an internal update, not a message to participants
Done when Researchers have this week's rescreen shortlist in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it invite past participants automatically?
No. WebRun only records the shortlist in Notion and posts it to Slack. Researchers decide who to rescreen, and no participant is contacted by this run.
How does it know someone is eligible again?
It reads each participant's last session date and your cool-down window in User Interviews, so only people past their waiting period and matching an open study appear.
Why record in Notion as well as Slack?
The Notion tracker keeps a durable, filterable record of who was eligible and when, while the Slack post gives researchers this week's shortlist to act on immediately.
Related templates
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