Draft screener invites for a new study recruit
When a new study kicks off, WebRun reads the recruit brief in Notion, opens the matching User Interviews screener, and drafts a personalized invite email for each candidate segment, then leaves every draft in Gmail for you to review and send.
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What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.userinterviews.comin a real browser with your saved login - no setup, no API keys. -
1
Notion - read the recruit brief
notion.so How to Automate Notion
WebRun opens Notion to read the recruit brief. - Open the study page in Notion and read the recruit brief
- Capture the target audience, sample size, and screening criteria
- Note the incentive and session length to mention in the invite
Done when The recruit brief and target segments are captured for this study.
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2
User Interviews - match the screener and segments
userinterviews.com How to Automate User Interviews
WebRun opens User Interviews to match the screener and segments. - Open the study in User Interviews and review the screener questions
- Confirm the eligible panel segments match the brief
- Pull the study link, incentive, and available session slots
Done when The screener and eligible segments are confirmed against the brief.
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3
Gmail - draft invites for review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft invites for review. - Draft a personalized invite email for each candidate segment
- Include the study link, incentive, and session length from the brief
- Leave every message as a draft in Gmail for you to review and send. Do not send any invite automatically
Done when A reviewable invite draft sits in Gmail for each segment, none sent.
How do I draft screener invites for a new study recruit?
WebRun turns a new study into ready to review invites. When you open a recruit brief in Notion, it captures the audience, incentive, and criteria, matches them to your User Interviews screener, and drafts a personalized invite email per segment in Gmail. Every draft waits for your review, so no candidate is contacted without your approval.
- Every new study gets invite drafts in minutes, not an afternoon
- No candidate is emailed without a human reading the draft
- Invites match the brief and screener every time
Built for UX researchers · research ops · product teams · design researchers
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email candidates without my approval?
No. WebRun only prepares Gmail drafts, one per segment. Nothing reaches a candidate until you read the draft and click send yourself.
How does it personalize each invite?
It pulls the audience, incentive, and session length from your Notion brief and the matching User Interviews screener, so each segment gets copy written for its criteria.
What if the screener does not match the brief?
It flags the mismatch in the run summary instead of drafting invites, so you can fix the screener or segments in User Interviews before anything is written.
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