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Automated Personal Training Session Reminders

Every morning, WebRun opens Trainerize, finds all sessions scheduled for the next 24 to 48 hours, drafts a personalised reminder for each client with the session time and any prep notes, and queues the messages in Twilio or Gmail for your review before they go out.

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Runs on WebRun · Strict Lockdown policy
Every day at 7:00 AM WebRunorchestrates each step
1 Trainerize pull upcoming sessions
2 Twilio draft SMS reminders
3 Gmail draft email reminders for review
In short

How do I automatically send session reminders to personal training clients?

WebRun opens Trainerize each morning, finds sessions in the next 48 hours, and drafts a personalised reminder for every client via Twilio SMS and Gmail. Every message is held for your approval before sending, so clients arrive prepared and no reminders go out without your sign-off.

  • Clients show up prepared with session time and prep notes in hand
  • No-show rates drop because every client gets a timely reminder
  • Trainers save time drafting individual messages before each session

Built for personal trainers · online fitness coaches · gym owners · strength and conditioning coaches

Step by step

What does WebRun do on every run?

The exact actions WebRun takes, in order - in plain language, so you can adjust anything.

  1. WebRun signs in and gets to work

    Opens app.trainerize.com in a real browser with your saved login - no setup, no API keys.

  2. 1
    Trainerize - pull upcoming sessions
    trainerize.com
    WebRun in Trainerize: pull upcoming sessions
    WebRun opens Trainerize to pull upcoming sessions.
    • Open Trainerize and navigate to the upcoming sessions calendar
    • Collect each session scheduled in the next 24 to 48 hours
    • Note the client name, session time, session type, and any trainer notes

    Done when Every upcoming session is listed with its client and details.

  3. 2
    Twilio - draft SMS reminders
    twilio.com
    WebRun in Twilio: draft SMS reminders
    WebRun opens Twilio to draft SMS reminders.
    • Draft a short, friendly SMS reminder for each client with the session time and location
    • Include any prep note the trainer added (e.g. bring resistance bands)
    • Queue each message as a draft for the trainer to review before sending

    Done when SMS reminder drafts are ready for each client session.

  4. 3
    Gmail - draft email reminders for review
    gmail.com
    WebRun in Gmail: draft email reminders for review
    WebRun opens Gmail to draft email reminders for review.
    • For clients who prefer email, draft a reminder in Gmail from the trainer's account
    • Keep the tone warm and include the session link if it is a virtual session
    • Leave every draft unsent for the trainer to approve and send

    Done when Email reminder drafts are saved in Gmail, unsent, ready for review.

Run settings

How is each run configured?

Starting pageWhere Chrome opens at the start of each run
app.trainerize.com
ScheduleRuns automatically on this cadence
Every day at 7:00 AM
DeliveryHow each run's result reaches you
Reminder drafts · Gmail
OutputWhat each run produces - Drafted SMS and email reminders for each upcoming client session, ready for the trainer to review and send.
Text
Setup & safety

Secure by default

Connect once, stays signed in

WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.

Your credentials stay in your own private environment - WebRun never stores your passwords.
Strict Lockdown

Every action is checked against this policy before it runs.

Domains ALLOWLIST
Typed input ALLOW
Shell command BLOCK
File uploads BLOCK
Runs in a contained environment More on policies
Good to know

Questions, answered

Will it send messages to clients without my approval?

No. WebRun drafts every reminder and leaves it unsent for your review. Nothing goes to a client until you approve and send it yourself.

Can I customise the reminder message for each client?

Yes. WebRun uses the notes you add in Trainerize, so each reminder reflects the client's session type and any specific prep instructions you have set.

What if a session is cancelled or rescheduled after the reminder is drafted?

WebRun reads the live Trainerize calendar each morning, so cancelled sessions are skipped. Review your drafts before sending to catch any same-day changes.

Keep going

Related templates

Automated Personal Training Client Check-Ins
Mid-week, WebRun sends each active client a personalised check-in asking about their workouts, nutrition, and energy, then surfaces the replies so you can respond before the next session.
TrueCoach›Gmail›Google Sheets
Automated Personal Training Failed Payment Recovery
When a client payment fails, WebRun spots it in Stripe, logs it, and drafts a polite recovery message so you can resolve it before access lapses.
Stripe›Trainerize›Gmail
Automated Lapsed Client Winback for Personal Trainers
WebRun identifies clients who have not trained in 30 or more days, then drafts a personalised winback message so you can re-engage them before they are gone for good.
Trainerize›Gmail›Google Sheets

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