Automated CoreCampus Licensing Exam Eligibility
Every Monday, WebRun opens CoreCampus, checks each student's completed clock hours, coursework, and GPA against their state licensing exam prerequisites, drafts the eligibility verification form in DocuSign for the registrar to sign, and logs the eligible roster and exam status in Google Sheets.
How do I know when a student is eligible to sit for their state licensing exam?
WebRun checks CoreCampus every Monday for students who newly meet every prerequisite for their state licensing exam, comparing completed hours, coursework, and GPA. It drafts the eligibility form in DocuSign for the registrar to sign and submit, and logs the eligible roster in Google Sheets, so no student misses an exam window over a missed paperwork step.
- No student misses an exam window over a missed paperwork step
- The registrar reviews a ready-drafted form instead of building one from scratch
- Eligible students are flagged the same week they meet every prerequisite
Built for trade school registrars · program directors · state licensing compliance staff · vocational school administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.corecampus.comin a real browser with your saved login - no setup, no API keys. -
1
CoreCampus - check licensing exam prerequisites
corecampus.com
WebRun opens CoreCampus to check licensing exam prerequisites. - Open CoreCampus and compare each student's completed hours, coursework, and GPA against the state board's exam prerequisites
- Identify anyone who newly meets every requirement this week
- Pull their full legal name, program, and completion date
Done when Every newly eligible student is listed with the prerequisites they met.
-
2
DocuSign - draft the eligibility verification form
docusign.com
WebRun opens DocuSign to draft the eligibility verification form. - Load the state licensing board's eligibility verification form for the student's program
- Fill in the student's details and completed hours
- Leave the form as a draft, unsent, for the registrar to review, sign, and submit to the state board
Done when A draft eligibility form exists in DocuSign for every newly eligible student.
-
3
Google Sheets - log the eligible roster
google.com
WebRun opens Google Sheets to log the eligible roster. - Log each eligible student on the exam-eligibility roster with their eligibility date
- Track whether the form has been signed and submitted
- Note their exam registration status once scheduled
Done when The roster reflects every eligible student and their form status.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it submit the eligibility form to the state board on its own?
No. WebRun only drafts the form in DocuSign and leaves it unsent. The registrar has to review, sign, and submit it to the state board directly.
How does it know the exact prerequisites for each exam?
It compares each student's completed hours, coursework, and GPA in CoreCampus against the prerequisite set you configure for that program's licensing exam.
What if a student's grade changes after the form is drafted?
The roster in Google Sheets stays open until the form is marked submitted, so a late grade correction can be caught and the draft updated first.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.