Automated Private Property Tow Billing Follow-Up
Every Monday, WebRun opens Towbook, finds completed private-property tows with unpaid balances, drafts a professional billing follow-up email for each vehicle owner, leaves every draft unsent in Gmail for your approval, and posts a Slack summary of how many are pending.
How do I automate billing follow-ups for private-property tows?
Every Monday, WebRun opens Towbook, finds completed private-property tows with outstanding balances older than 7 days, drafts a billing follow-up for each owner in Gmail, and leaves every draft unsent for your review. A Slack message shows the count and total outstanding so nothing gets lost.
- Every unpaid private-property tow gets a follow-up drafted every week
- No billing email reaches a vehicle owner without human review
- Outstanding private-property balances visible in Slack each Monday
Built for towing companies · private property tow operators · tow billing teams · property management tow contractors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.towbook.comin a real browser with your saved login - no setup, no API keys. -
1
Towbook - find unpaid private-property tows
towbook.com
WebRun opens Towbook to find unpaid private-property tows. - Open Towbook and filter dispatches to completed private-property tows
- Find tows with an outstanding balance older than 7 days
- Capture vehicle owner name, contact email, tow date, balance due, and invoice number
- Skip any tow already followed up in the past 7 days
Done when Every unpaid private-property tow eligible for a follow-up is listed with owner contact details.
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2
Gmail - draft billing follow-ups
gmail.com
WebRun opens Gmail to draft billing follow-ups. - Draft a professional billing follow-up email for each vehicle owner
- Include tow date, vehicle description, balance due, and payment instructions
- Leave every email as an unsent draft for your review. Do not send automatically.
Done when A draft billing follow-up exists in Gmail for each eligible tow, all unsent.
-
3
Slack - notify team of pending drafts
slack.com
WebRun opens Slack to notify team of pending drafts. - Post a summary to the billing Slack channel with count of drafts and total outstanding balance
- Include a link to Gmail drafts for quick review and send
Done when The team sees the count of follow-up drafts and total outstanding in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact vehicle owners without my review?
No. Every follow-up email is saved as a Gmail draft and left unsent. You review each one and decide whether to send it, because private-property tow billing disputes can be sensitive.
What does the follow-up email include?
The tow date, vehicle description, amount owed, and payment instructions. You can provide a preferred tone or template and WebRun will follow it.
What about owners who already paid after the tow?
It reads the current balance in Towbook each run, so any tow with a zero balance is automatically skipped.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.