Automated Toptal Match Review Tracking
Every morning, WebRun opens your Toptal dashboard, finds talent matches that have sat unreviewed for more than two days, adds a Trello card for each so they are tracked, and sends your hiring manager a WhatsApp nudge naming the matches still waiting on a decision.
How do I make sure a Toptal match doesn't go stale before we review it?
WebRun checks your Toptal dashboard every morning for talent matches sitting unreviewed for more than two days. It logs each one as a Trello card in a Needs Review column and sends your hiring manager a WhatsApp nudge naming the oldest matches first, so strong Toptal candidates never lose momentum while waiting on an internal decision.
- No Toptal match goes more than two days without a decision
- Hiring managers get a daily nudge instead of a missed match
- Every match stays tracked in one Trello board
Built for hiring managers · engineering leads · startup founders · recruiting agencies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.toptal.comin a real browser with your saved login - no setup, no API keys. -
1
Toptal - find unreviewed matches
toptal.com
WebRun opens Toptal to find unreviewed matches. - Open your Toptal dashboard and list submitted talent matches
- Note which matches have no review or feedback logged after two days
- Capture the match's role, skill area, and days waiting
Done when Every match older than two days without a review has been captured.
-
2
Trello - track each match
trello.com
WebRun updates Trello to track each match. - Create or update a Trello card for each unreviewed match
- Move it to a Needs Review column with the days waiting noted
Done when Every unreviewed match has a current Trello card.
-
3
WhatsApp - nudge the hiring manager
whatsapp.com
WebRun messages via WhatsApp to nudge the hiring manager. - Send the hiring manager a WhatsApp message listing matches still waiting on review
- Flag the match that has waited longest first
Done when The hiring manager has today's list of matches needing a decision.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it respond to Toptal on my behalf?
No. WebRun only tracks and nudges internally. Accepting, declining, or messaging about a match is still done by you or your hiring manager in Toptal.
Who gets the WhatsApp nudge?
Only your hiring manager, internally. WebRun never contacts Toptal talent directly.
What counts as unreviewed?
Any submitted match with no feedback logged after two days. Once a match is reviewed in Toptal, it drops off the next day's nudge automatically.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.