Automated Booqable Return Condition Checks
Every hour, WebRun opens Booqable, finds items marked returned since the last check, blocks a short inspection slot on Google Calendar so staff physically check each one, and logs the condition check to a Google Sheets tracker before the item is released back into available stock.
How do I make sure returned rental gear is checked before it rents out again?
WebRun checks Booqable every hour for items just marked returned. It blocks a short inspection slot on Google Calendar so staff physically check each one, and logs the condition check to a Google Sheets tracker with an open row for the result, so nothing goes back into available stock unchecked.
- Every return gets a scheduled inspection before it rents again
- Damage notes from check-in are flagged for priority review
- Staff always have an open tracker row to record the condition
Built for tool rental shops · equipment rental businesses · general rental stores · rental counter staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
login.booqable.comin a real browser with your saved login - no setup, no API keys. -
1
Booqable - find items just marked returned
booqable.com
WebRun opens Booqable to find items just marked returned. - Open Booqable and filter items marked returned since the last check
- Capture the item, renter, return time, and whether a damage flag was left at check-in
- Skip anything already logged as inspected
Done when Every item returned since the last check is listed with its return details.
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2
Google Calendar - block an inspection slot
calendar.google.com
WebRun opens Google Calendar to block an inspection slot. - Add a short inspection slot to the shop calendar for each returned item
- Group items returned around the same time into one slot where possible
- Title it with the item name and renter
Done when An inspection slot exists on the calendar for every item awaiting a condition check.
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3
Google Sheets - log the condition check
google.com
WebRun opens Google Sheets to log the condition check. - Add a row to the condition check tracker for each returned item
- Leave the condition column blank for staff to fill in after inspection
- Flag any item with a damage note from check-in for priority review
Done when The condition check tracker has an open row for every item awaiting inspection.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it decide whether an item is damaged?
No. WebRun only schedules the inspection and logs an open tracker row. A staff member physically checks the item and records the condition themselves.
Does it charge the customer for damage automatically?
No. WebRun never charges anyone. If staff find damage during inspection, applying a charge stays a manual step you take in Booqable.
What if several items are returned at the same time?
WebRun groups items returned close together into one inspection slot where it can, so staff are not stuck with a separate calendar block for every single item.
Related templates
Put this on autopilot.
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