Automated Booqable Reservation Confirmations
Every few minutes, WebRun opens Booqable, finds reservations created since the last run, drafts a confirmation email for each customer in Gmail, and adds a calendar hold for the pickup and return window so staff can see it at a glance.
How do I automatically confirm new rental reservations?
WebRun checks Booqable every few minutes for newly created reservations. It drafts a confirmation email for each customer in Gmail with the items, pickup time, and return time, then blocks that window on Google Calendar, so staff can see what is booked at a glance and confirmations go out fast.
- New reservations get a confirmation drafted within minutes
- Staff see every pickup and return window on one shared calendar
- No confirmation email sends without a human review
Built for tool rental shops · equipment rental businesses · general rental stores · online rental storefronts
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
login.booqable.comin a real browser with your saved login - no setup, no API keys. -
1
Booqable - find newly created reservations
booqable.com
WebRun opens Booqable to find newly created reservations. - Open Booqable and filter to reservations created since the last check
- Capture the customer, reserved items, pickup time, and return time for each
- Skip anything already confirmed and calendared
Done when Every new reservation since the last run is listed with its pickup and return details.
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2
Gmail - draft confirmation email for each customer
gmail.com
WebRun opens Gmail to draft confirmation email for each customer. - Draft a confirmation email for each customer with the items, pickup time, and return time
- Include the store address and what to bring at pickup
- Leave every draft unsent in Gmail for staff review before sending
Done when An unsent confirmation draft exists in Gmail for every new reservation.
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3
Google Calendar - block pickup and return window
calendar.google.com
WebRun opens Google Calendar to block pickup and return window. - Add an event to the shared ops calendar covering the pickup and return window
- Title it with the customer name and reserved items
- Set a reminder 30 minutes before pickup
Done when A calendar hold exists for every new reservation's pickup and return window.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send confirmation emails to customers automatically?
No. WebRun drafts every confirmation in Gmail and leaves it unsent. A staff member reviews and sends it, so no customer receives a message without a human check first.
What happens on the calendar if a reservation changes?
WebRun reads the live reservation details in Booqable on every run. If dates or items change before the hold is created, the calendar event reflects the latest version.
Does it confirm reservations made in store as well as online?
Yes. It reads every new reservation in Booqable regardless of whether it was booked online or entered by staff at the counter.
Related templates
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