Confirm wire instructions are verified before every closing
Every morning, WebRun opens Qualia and identifies closings scheduled within the next three business days where wire instruction verification has not been logged. It drafts a reminder to the sending party that includes a fraud caution and instructions to call the title company directly to confirm wire details. Drafts wait in Gmail for your review before sending.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I remind closing parties to verify wire instructions and reduce wire fraud risk?
WebRun checks Qualia each morning for upcoming closings where wire instruction verification has not been confirmed. It drafts a caution-framed reminder to each sending party directing them to call the title office to verify wire details by phone, and posts an internal Slack alert for your team. No draft sends without a human reviewing it first.
- Every closing has a logged wire verification before funds are sent
- Parties receive a clear fraud caution with a direct phone number to verify
- No reminder about wires goes out without team review and approval
Built for title companies · escrow officers · closing coordinators · real estate attorneys
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.qualia.comin a real browser with your saved login - no setup, no API keys. -
1
Qualia - identify upcoming closings with unconfirmed wire instructions
qualia.com
WebRun opens Qualia to identify upcoming closings with unconfirmed wire instructions. - Open Qualia and filter orders to closings scheduled within the next 3 business days
- Identify orders where wire instruction verification has not been logged or acknowledged by the sending party
- Capture the order number, closing date, sending party name, and their contact information
Done when Every upcoming closing with unconfirmed wire instructions is listed with contact details.
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2
Gmail - draft verification reminder with fraud caution for each party
gmail.com How to Automate Gmail
WebRun opens Gmail to draft verification reminder with fraud caution for each party. - Draft a verification reminder for each identified party that clearly states wire instructions should never be trusted from email alone
- Include a direct phone number for your title office and instruct the recipient to call to confirm before initiating any wire transfer
- Note that fraudsters impersonate title companies to redirect funds: confirming by phone is the only safe verification method
- Leave all drafts unsent in Gmail drafts for a team member to review before sending
Done when One draft fraud-caution reminder per unconfirmed closing is staged in Gmail drafts for review.
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3
Slack - alert the team to unconfirmed wires needing follow-up
slack.com How to Automate Slack
WebRun opens Slack to alert the team to unconfirmed wires needing follow-up. - Post an internal alert to the title ops Slack channel listing closings with unconfirmed wire instructions
- Include the closing date and the responsible processor for each item
Done when The team has a list of unconfirmed wire closings in Slack so processors can follow up directly.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send wire instructions or amounts to any party?
No. WebRun never includes wire instructions, account numbers, or dollar amounts in any draft. The reminder instructs parties to call your office directly to verify all wire details by phone.
Why must wire instructions always be confirmed by phone?
Wire fraud targeting real estate closings is widespread. Fraudsters intercept or spoof email to send fake wire instructions. Calling a known, verified phone number at the title company is the only reliable way to confirm that wire details are legitimate before transferring funds.
Will it send the reminders automatically without our review?
No. Every reminder is drafted in Gmail and left unsent. A team member must review and send each one. No communication about wire instructions goes out without explicit human approval.
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