Automated Title Closing Milestone Updates
Every morning, WebRun opens Qualia, reads the milestone status for every active order, and drafts a plain-language update email to each party. A Slack digest tells your team which closings are on track and which need attention today.
How do I automatically send closing milestone updates to all parties?
WebRun opens Qualia each morning, reads the current milestone for every active order, and drafts a plain-language status update to buyers, sellers, and agents in Gmail. A Slack digest flags any delayed closings for your team, so every party stays informed without your staff writing individual emails.
- Every closing party gets a timely update without staff writing individual emails
- Delayed orders are flagged in Slack before they become a problem
- All party emails stay in drafts until a human approves them
Built for title companies · escrow officers · title ops teams · real estate closing coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.qualia.comin a real browser with your saved login - no setup, no API keys. -
1
Qualia - read milestone status for every active order
qualia.com
WebRun opens Qualia to read milestone status for every active order. - Open Qualia and filter orders to Active status
- For each order, read the current milestone, the target closing date, and any open tasks
- Flag orders where the milestone is behind schedule or a required task is overdue
Done when Every active order has a current milestone snapshot with any delays flagged.
-
2
Gmail - draft update emails for buyers, sellers, and agents
gmail.com
WebRun opens Gmail to draft update emails for buyers, sellers, and agents. - Draft a concise status update for each order addressed to the buyer, seller, and listing and buying agents
- Include the current milestone, the next expected step, and the target closing date
- Leave all drafts unsent in your Gmail drafts folder for review before sending
Done when One draft update email per order sits in Gmail drafts, ready for review.
-
3
Slack - post internal closing status digest
slack.com
WebRun opens Slack to post internal closing status digest. - Post a structured digest to your title ops Slack channel listing each order, its milestone, and its closing date
- Highlight delayed or at-risk orders at the top of the digest
Done when Your team has today's closing pipeline in Slack with delays surfaced first.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send emails to buyers and sellers without my approval?
No. Every party update is drafted and left in Gmail drafts for your review. Nothing is sent until a team member approves and sends it manually.
What if an order closed or was cancelled since yesterday?
WebRun reads live status from Qualia each run, so closed or cancelled orders are excluded automatically and do not generate drafts.
Can I customize the tone of the update emails?
Yes. Give WebRun a sample email or a tone guide and it will match your firm's voice for every draft it produces.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.