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Automated Method Learning Tuition Reminders

When a Stripe installment is coming due or fails, WebRun checks Method Learning to confirm the student is still actively enrolled, drafts a polite payment reminder in Gmail naming the plan and balance, and leaves it for your billing contact to review before it sends.

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Runs on WebRun · Strict Lockdown policy
Checks Stripe every morning at 8:00 AM WebRunorchestrates each step
1 Stripe find installments due or failed
2 Method Learning confirm the student is still active
3 Gmail draft the payment reminder
In short

How do I remind families about upcoming or failed tuition payments?

WebRun checks Stripe each morning for tuition payment plan installments that are due soon or failed, confirms in Method Learning that the student is still actively enrolled, and drafts a polite reminder in Gmail naming the plan and balance. Your billing contact reviews and sends it, so withdrawn families are never chased and no card is ever charged automatically.

  • Billing contacts get a ready to send reminder before a payment lapses
  • Withdrawn or paused families are never chased for a payment
  • No card is ever charged or retried without a human decision

Built for test prep centers · tutoring franchises · billing coordinators · office managers

Step by step

What does WebRun do on every run?

The exact actions WebRun takes, in order - in plain language, so you can adjust anything.

  1. WebRun signs in and gets to work

    Opens dashboard.stripe.com in a real browser with your saved login - no setup, no API keys.

  2. 1
    Stripe - find installments due or failed
    stripe.com
    WebRun in Stripe: find installments due or failed
    WebRun opens Stripe to find installments due or failed.
    • Open Stripe and filter payment plan subscriptions to due in 3 days or failed
    • Capture the family, plan, and balance for each

    Done when Every due or failed installment is listed with its balance.

  3. 2
    Method Learning - confirm the student is still active
    methodlearning.com
    WebRun in Method Learning: confirm the student is still active
    WebRun opens Method Learning to confirm the student is still active.
    • Look up each family's student in Method Learning
    • Skip anyone marked withdrawn or paused, so a canceled family is never chased

    Done when Every installment is matched to an active or inactive enrollment status.

  4. 3
    Gmail - draft the payment reminder
    gmail.com
    WebRun in Gmail: draft the payment reminder
    WebRun opens Gmail to draft the payment reminder.
    • Draft a polite reminder naming the plan, the balance, and the due date, for active families only
    • Leave the email as a draft for your billing contact to review before sending

    Done when A reviewable reminder draft exists for every due or failed installment on an active account.

Run settings

How is each run configured?

Starting pageWhere Chrome opens at the start of each run
dashboard.stripe.com
ScheduleRuns automatically on this cadence
Checks Stripe every morning at 8:00 AM
DeliveryHow each run's result reaches you
Payment reminder drafts · Gmail
OutputWhat each run produces - A draft payment reminder per due or failed installment, skipped automatically for withdrawn families.
Text
Setup & safety

Secure by default

Connect once, stays signed in

WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.

Your credentials stay in your own private environment - WebRun never stores your passwords.
Strict Lockdown

Every action is checked against this policy before it runs.

Domains ALLOWLIST
Typed input ALLOW
Shell command BLOCK
File uploads BLOCK
Runs in a contained environment More on policies
Good to know

Questions, answered

Will it email families about a bill without review?

No. WebRun only drafts the reminder in Gmail. Your billing contact reviews and sends each one, nothing goes out or charges a card on its own.

Will it chase a family that already withdrew?

No. It checks Method Learning for active enrollment first, so a withdrawn or paused student is skipped automatically.

Does it retry a failed payment on its own?

No. WebRun never touches a card or retries a charge. It only drafts the reminder so a human decides how to follow up.

Keep going

Related templates

Automated Method Learning Deadline Alerts
Each week, WebRun checks the shared college deadlines calendar, confirms each student's latest Method Learning score against the school's range, and drafts a deadline alert email in Gmail for your team to review.
Google Calendar›Method Learning›Gmail
Automated Method Learning Score Report Emails
When a student finishes a Method Learning diagnostic, WebRun reads the section by section scores, drafts a parent friendly report in Gmail, and logs the result to your master score tracker.
Method Learning›Gmail›Google Sheets
Automated Method Learning Makeup Scheduling
When a student misses a session, WebRun checks Method Learning for the missed assignment, finds the instructor's next open slot in Calendly, and drafts a reschedule email for your team to review before it sends.
Method Learning›Calendly›Gmail

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