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Automated Method Learning Proctor Confirmations

Every Monday, WebRun opens Method Learning to count registered students for this week's practice test dates, pulls the assigned proctor's Zoom link for any remote administration, and drafts a confirmation email in Gmail naming the date, headcount, and room or link, for your team to review before sending.

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Runs on WebRun · Strict Lockdown policy
Every Monday at 9:00 AM WebRunorchestrates each step
1 Method Learning count registered students per date
2 Zoom pull the proctor's session link
3 Gmail draft the confirmation email
In short

How do I confirm proctor schedules for upcoming practice tests?

Every Monday, WebRun counts registered students for each upcoming practice test date in Method Learning, pulls the assigned proctor's Zoom link for remote sessions, and drafts a Gmail confirmation naming the date, headcount, and room or link. Your team reviews and sends it, so every proctor has the details before test day without anyone chasing headcounts by hand.

  • Proctors get a confirmed headcount and link before every test date
  • In person and remote dates both get covered without a separate manual step
  • Nothing emails a proctor until your team reviews the draft

Built for test prep centers · SAT/ACT tutoring companies · testing center coordinators · office managers

Step by step

What does WebRun do on every run?

The exact actions WebRun takes, in order - in plain language, so you can adjust anything.

  1. WebRun signs in and gets to work

    Opens www.methodlearning.com in a real browser with your saved login - no setup, no API keys.

  2. 1
    Method Learning - count registered students per date
    methodlearning.com
    WebRun in Method Learning: count registered students per date
    WebRun opens Method Learning to count registered students per date.
    • Open Method Learning and count registered students for each upcoming practice test date
    • Note which dates are in person and which are remote

    Done when Every upcoming test date has a confirmed headcount.

  3. 2
    Zoom - pull the proctor's session link
    zoom.us
    WebRun in Zoom: pull the proctor's session link
    WebRun opens Zoom to pull the proctor's session link.
    • For remote dates, pull the assigned proctor's Zoom meeting link
    • Confirm the link is active and not expired

    Done when Every remote date has a working Zoom link on file.

  4. 3
    Gmail - draft the confirmation email
    gmail.com
    WebRun in Gmail: draft the confirmation email
    WebRun opens Gmail to draft the confirmation email.
    • Draft a confirmation email to each assigned proctor naming the date, headcount, and room or Zoom link
    • Leave the email unsent for your team to review before sending

    Done when A reviewable confirmation draft exists for every proctor on this week's schedule.

Run settings

How is each run configured?

Starting pageWhere Chrome opens at the start of each run
www.methodlearning.com
ScheduleRuns automatically on this cadence
Every Monday at 9:00 AM
DeliveryHow each run's result reaches you
Confirmation drafts · Gmail
OutputWhat each run produces - A draft confirmation email per proctor, with the date, headcount, and room or Zoom link.
Text
Setup & safety

Secure by default

Connect once, stays signed in

WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.

Your credentials stay in your own private environment - WebRun never stores your passwords.
Strict Lockdown

Every action is checked against this policy before it runs.

Domains ALLOWLIST
Typed input ALLOW
Shell command BLOCK
File uploads BLOCK
Runs in a contained environment More on policies
Good to know

Questions, answered

Will it email proctors without anyone checking first?

No. WebRun only drafts the confirmation in Gmail. Your team reviews and sends each one before a proctor sees it.

How does it know the headcount for each date?

It counts the students registered for that practice test date directly in Method Learning, so the number reflects real registrations, not a guess.

What about in person test dates with no Zoom link?

It skips the Zoom step for in person dates and drafts the confirmation with the room instead.

Keep going

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When a student finishes a Method Learning diagnostic, WebRun reads the section by section scores, drafts a parent friendly report in Gmail, and logs the result to your master score tracker.
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When a student misses a session, WebRun checks Method Learning for the missed assignment, finds the instructor's next open slot in Calendly, and drafts a reschedule email for your team to review before it sends.
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