Automated Tattoo Inquiry Intake
Every few minutes, WebRun checks your inbox and contact form for new tattoo inquiries, logs each one into Google Sheets with the client name, style, and placement, drafts a personalised reply in Gmail for the artist to review, and pings Slack so no inquiry sits unanswered.
How do I automatically capture and log tattoo design inquiries?
WebRun monitors your inbox and contact form every few minutes for new tattoo design inquiries, logs each one into Google Sheets with the client name, style, and placement, and drafts a reply in Gmail for the artist to review before sending. A Slack alert ensures no inquiry sits unanswered.
- Every inquiry is logged in Google Sheets within minutes of arrival
- Draft replies are ready for artist review so response time stays fast
- No design request goes unnoticed even during a busy session
Built for tattoo studios · tattoo artists · body art studios · independent tattooers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
sheets.google.comin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - log inquiry details
google.com
WebRun opens Google Sheets to log inquiry details. - Open the inquiry tracking sheet in Google Sheets
- Add a new row with the client name, contact detail, tattoo style, placement, and message received
- Mark the status as New and timestamp the entry
Done when Every new inquiry is logged in Google Sheets with all available details.
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2
Gmail - draft a reply for review
gmail.com
WebRun opens Gmail to draft a reply for review. - Open Gmail and create a draft reply to the inquiry
- Include a warm greeting, confirm receipt of the design request, and note the next step such as a consultation booking
- Save the draft but do not send. Leave it for the artist to review and personalise before sending
Done when A draft reply sits in Gmail for each new inquiry, ready for artist review.
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3
Slack - alert the artist
slack.com
WebRun opens Slack to alert the artist. - Post a short Slack message naming the client, the style requested, and a link to the inquiry row in Google Sheets
- Tag the relevant artist or studio channel so the right person sees it immediately
Done when The artist has a Slack alert for every new inquiry with the key details.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it reply to clients on its own?
No. WebRun drafts the reply in Gmail and leaves it unsent for the artist to review, personalise, and approve. Nothing goes to a client without a human sign-off.
What information is captured for each inquiry?
Client name, contact details, tattoo style, body placement, the original message, and a timestamp are all logged automatically into Google Sheets so the artist has full context before replying.
Does it work with Instagram DMs and web forms?
Yes. WebRun monitors both your inbox for forwarded DM notifications and your web contact form submissions, logging each source separately so you can see where leads come from.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.