Syngency Automated Talent Availability Reminders
Every Monday, WebRun opens Syngency, finds talent whose availability calendar has not been updated in the last 14 days, drafts a friendly WhatsApp nudge asking them to update it, and logs who was reminded and who is overdue in a running Google Sheet for your agents.
How do I remind talent to keep their availability calendar up to date?
Every Monday, WebRun checks Syngency for talent whose availability calendar has not been updated in the last 14 days, then drafts a WhatsApp nudge and leaves it unsent for the agent to review. It logs who was reminded and how many days overdue in a running Google Sheet, so no talent goes unbooked over a forgotten calendar.
- No talent stays unbookable because of a forgotten calendar update
- Agents see who has gone quiet in one weekly Google Sheet
- Nudges always go out in your agent's voice, after review
Built for talent agencies · modeling agencies · talent booking coordinators · agency owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.syngency.comin a real browser with your saved login - no setup, no API keys. -
1
Syngency - find talent with stale availability
syngency.com
WebRun opens Syngency to find talent with stale availability. - Open Syngency and check each talent's last availability update date
- Filter to talent with no update in the last 14 days
- Note the talent, agent, and days since their last update
Done when Every talent with a stale availability calendar is listed with their agent and days overdue.
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2
WhatsApp - draft a nudge for each talent
whatsapp.com
WebRun opens WhatsApp to draft a nudge for each talent. - Draft a short, friendly nudge asking the talent to update their availability
- Reference how many days it has been since their last update
- Save every message as a draft. Leave it unsent for the agent to review and send
Done when A ready to review WhatsApp draft exists for every talent with stale availability.
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3
Google Sheets - log who was reminded
google.com
WebRun opens Google Sheets to log who was reminded. - Log each talent, their agent, and days since their last update
- Mark whether a nudge draft was created this run
- Keep a running history so agents can see repeat offenders
Done when The availability tracking sheet reflects this week's reminders.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it message talent without my agent's approval?
No. WebRun only drafts the WhatsApp nudge and leaves it unsent. Your agent reviews and sends it, so talent only hear from a real person.
How does it know a calendar is stale?
It reads the live last updated timestamp in Syngency each Monday and only flags talent with no change in the last 14 days.
What if a talent updated their availability yesterday?
They are skipped automatically. WebRun checks the current update date each run, so anyone recently updated will not get a nudge.
Related templates
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