Automated Sophos Licence Expiry Tracking
Every Monday, WebRun opens Sophos Central, reads every subscription with its expiry date and licensed seat count, compares those seats against the devices actually enrolled, records the picture in Notion, and posts the renewal runway to Microsoft Teams.
How do I track security licence expiry dates and seat coverage?
WebRun opens Sophos Central every Monday and reads each subscription with its expiry date and licensed seat count, then counts the devices actually enrolled against it. It records the position in Notion sorted by expiry and posts the renewal runway to Microsoft Teams.
- Renewals are negotiated early instead of rushed
- Seat shortfalls are named before protection lapses
- Every subscription carries its exact days remaining
Built for IT purchasers · security administrators · managed service providers · IT managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
central.sophos.comin a real browser with your saved login - no setup, no API keys. -
1
Sophos - read expiry dates and seat counts
- Open Sophos Central and go to the licensing view
- List every subscription with its product, expiry date, and licensed seat count
- Count the devices actually enrolled and protected against each subscription
- Note any subscription where enrolled devices exceed the licensed seats
Done when Every subscription has an expiry date and a seats against devices figure.
-
2
Notion - record the licence position
notion.so
WebRun opens Notion to record the licence position. - Write one row per subscription with the product, expiry date, days remaining, seats, and devices
- Sort by expiry date so the next renewal is always at the top
- Keep a decision column for renew, resize, or drop against each line
Done when Notion holds the licence position sorted by expiry date.
-
3
Microsoft Teams - post the renewal runway
microsoft.com
WebRun opens Microsoft Teams to post the renewal runway. - Post the subscriptions expiring inside your notice window with the days remaining
- Call out any subscription where enrolled devices already exceed the seats bought
- Leave buying, renewing, and cancelling to the IT purchaser
Done when The IT channel has this week's renewal runway in Microsoft Teams.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it renew or buy licences?
No. WebRun reads the licensing view and reports what it found. Renewing, adding seats, or cancelling a subscription stays with your IT purchaser and your reseller.
How far ahead does it warn me?
From the notice window you set, typically months rather than weeks, and every Monday until the decision is recorded. Each line carries the exact days remaining.
Does it tell me if I am short on seats?
Yes. It counts the devices actually enrolled against the seats licensed and calls out any subscription where enrolled devices already exceed what you bought.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.