Automated Copyt Consignment Approval Follow-Ups
When a new consignment intake form comes in, WebRun checks the agreement status in DocuSign, drafts a follow-up nudge in Gmail for any consignor who hasn't signed, and posts Slack a list of approvals still waiting on you.
How do I follow up on a consignor who hasn't signed their consignment agreement?
When a new consignment intake form comes in, WebRun checks DocuSign for the agreement's signature status, then drafts a friendly follow-up in Gmail for any consignor who hasn't signed. It posts Slack a list of approvals still waiting on a signature, so stalled consignments get a nudge within days, not weeks.
- Unsigned consignment agreements get a nudge within days, not weeks
- Every follow-up is drafted for review, nothing is sent without a person checking it
- Items stay out of inventory until the agreement is actually signed
Built for consignment sneaker stores · streetwear resale shops · multi-consignor resellers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
connect.copyt.ioin a real browser with your saved login - no setup, no API keys. -
1
Copyt - log the new consignment intake
copyt.io
WebRun opens Copyt to log the new consignment intake. - Open Copyt and log the new consignment items pending approval
- Capture the consignor, item count, and intake date
- Note which items are waiting on a signed agreement before grading
Done when The new consignment intake is logged with every item pending approval.
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2
DocuSign - check the agreement signature status
docusign.com
WebRun opens DocuSign to check the agreement signature status. - Check DocuSign for the consignment agreement tied to this intake
- Note whether it is signed, viewed but unsigned, or not yet opened
- Flag any agreement unsigned more than 2 days after sending
Done when Every pending agreement's signature status is confirmed.
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3
Gmail - draft a follow-up nudge
gmail.com
WebRun opens Gmail to draft a follow-up nudge. - Draft a friendly follow-up for any consignor who hasn't signed
- Remind them what's needed to move their items into inventory
- Leave the draft unsent in Gmail for your team to review and send
Done when A reviewable follow-up draft exists for every unsigned agreement.
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4
Slack - flag stalled approvals
slack.com
WebRun opens Slack to flag stalled approvals. - Post a list of consignment approvals still waiting on a signature
- Flag the ones stalled longest first
- Note that a follow-up draft is ready in Gmail for each one
Done when Your team has a clear list of stalled consignment approvals in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the consignor without me?
No. Every follow-up is drafted in Gmail and left unsent. A person on your team reviews and sends it, so no consignor gets a message WebRun wrote on its own.
How long does it wait before flagging an agreement as stalled?
More than 2 days unsigned after sending, by default. That gives consignors a fair window before it shows up as needing a nudge.
Does it move items into inventory before the agreement is signed?
No. Items stay flagged as pending in Copyt until the DocuSign agreement is confirmed signed, so nothing gets graded or listed without a signed agreement on file.
Related templates
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