Automated Skool New Member Onboarding
Every hour, WebRun checks your Skool community for new members, logs each one in Google Sheets with their join date and any intro post, builds an onboarding checklist page for them in Notion, and flags who still needs a personal welcome.
How do I onboard new members in my Skool community consistently?
WebRun checks your Skool community every hour for new members, logging each one in Google Sheets with their join date and intro summary. It builds a Notion onboarding checklist page for every new member and flags who still needs a personal welcome, so nobody joins your community and gets overlooked in the first week.
- Every new member has a checklist ready within the hour they join
- Nobody's intro post gets missed or left unread
- Your team always knows who still needs a personal welcome
Built for community managers · course creators · coaches · membership businesses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.skool.com/loginin a real browser with your saved login - no setup, no API keys. -
1
Skool - check for new members
skool.com
WebRun opens Skool to check for new members. - Open your Skool community and check the members list for new joins
- Read each new member's intro post or profile answers if they left one
- Note their join date and which group or course they signed up for
Done when Every new member since the last check has been found and noted.
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2
Google Sheets - log each new member
google.com
WebRun opens Google Sheets to log each new member. - Log each new member as a row with join date and intro summary
- Mark their onboarding status as not started
- Skip anyone already logged from a previous run
Done when Every new member is logged in the tracker with a status.
-
3
Notion - build their onboarding checklist
notion.so
WebRun opens Notion to build their onboarding checklist. - Create an onboarding checklist page for each new member
- Fill in the standard welcome steps and any personal notes from their intro
- Flag the page for whoever sends personal welcomes this week
Done when Every new member has an onboarding checklist page ready in Notion.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it post a public welcome to new members for me?
No. It builds the onboarding checklist and logs the member so you or your team can send a personal welcome. Nothing posts on Skool automatically.
How fast does a new member get noticed?
It checks your community every hour, so a new member is logged and has a checklist ready within the hour of joining.
What happens if someone leaves an intro post?
WebRun reads it and includes a summary on their Notion checklist page, so whoever welcomes them has context before saying hello.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.