Automated Auto Salvage Overdue Invoice Reminders
Every Monday, WebRun opens QuickBooks, filters invoices to overdue status, cross-references the customer on Car-Part.com, drafts a polite reminder email in Gmail for each outstanding balance, and posts you a Slack summary of who was reminded and who is still outstanding.
How can I automatically chase overdue invoices for my auto salvage yard?
WebRun pulls every overdue invoice from QuickBooks every Monday, confirms buyer contacts via Car-Part.com, drafts a polite payment reminder in Gmail for each outstanding balance, and posts a ranked Slack summary with escalation flags for invoices over 30 days. Your team reviews and sends each reminder with one click.
- No overdue invoice sits unactioned for more than a week
- Largest balances are surfaced first for fastest cash recovery
- Staff spend minutes reviewing drafts instead of hours writing reminders
Built for auto salvage yards · used parts dealers · salvage yard owners · parts accounts teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.qbo.intuit.comin a real browser with your saved login - no setup, no API keys. -
1
QuickBooks - find overdue invoices with amounts and ages
- Open QuickBooks and navigate to Invoices filtered by Overdue status
- Capture the customer name, invoice number, amount, and days overdue for each
- Skip any invoice already reminded within the last 7 days
Done when Every overdue invoice has its customer, amount, and age captured.
-
2
Car-Part.com - confirm buyer contact details
car-part.com
WebRun opens Car-Part.com to confirm buyer contact details. - Look up each customer in Car-Part.com to confirm their current email and contact information
- Note any recent purchase activity or open orders that may be relevant context
Done when Each overdue customer has a confirmed contact email from Car-Part.com.
-
3
Gmail - draft polite payment reminder per customer
gmail.com
WebRun opens Gmail to draft polite payment reminder per customer. - Draft a polite, professional payment reminder for each overdue customer referencing the invoice number and amount
- For balances under your set threshold, prepare the draft for auto-send review
- Leave all drafts unsent for your team to approve before sending
Done when A payment reminder draft sits in Gmail for every overdue customer, pending team approval.
-
4
Slack - post weekly chase summary to the team
slack.com
WebRun opens Slack to post weekly chase summary to the team. - Post a weekly chase summary listing each overdue customer, amount, and days outstanding
- Rank the list from largest balance to smallest
- Flag invoices over 30 days with a note for escalation
Done when The team has this week's overdue invoice summary in Slack with escalation flags visible.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send payment reminders without my approval?
No. Every reminder is drafted and left unsent in Gmail for your team to review. No customer receives an email until a human clicks send.
What if a customer already paid this week?
WebRun reads live invoice status from QuickBooks each Monday, so any customer who has paid since last week is automatically skipped.
Can I set a minimum balance before a reminder is drafted?
Yes. You can configure a minimum invoice amount during setup, so WebRun only drafts reminders for balances above your chosen threshold.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.