Automated Rydoo Expense Policy Alerts
Every morning, WebRun opens Rydoo, flags expense claims that break policy, missing a receipt, over the mileage rate, or over the meal limit, saves the flagged list to Google Drive for the record, and posts a Slack alert to the approver.
How do I catch Rydoo policy exceptions before they reach approval?
WebRun flags Rydoo expense claims every morning that break policy, a missing receipt, an over limit mileage claim, or a meal over the cap, saving the list to Google Drive and posting a Slack alert to the approver. Nothing gets rejected automatically, the approver still makes every call inside Rydoo.
- Policy exceptions get flagged the morning a claim is submitted
- Approvers get a Slack alert instead of discovering issues at month end
- A dated record of every flagged claim is kept in Google Drive
Built for Finance teams · expense approvers · travel administrators · European businesses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.rydoo.comin a real browser with your saved login - no setup, no API keys. -
1
Rydoo - flag policy breaking claims
rydoo.com
WebRun opens Rydoo to flag policy breaking claims. - Open Rydoo and review expense claims submitted overnight
- Flag any missing a receipt, over the mileage rate, or over the meal limit
- Note the employee, amount, and the specific rule broken
Done when Every new claim has been checked against policy.
-
2
Google Drive - save the flagged list
drive.google.com
WebRun opens Google Drive to save the flagged list. - Save the flagged claims list to a Google Drive folder for the record
- Include the employee, amount, and policy rule broken
- Keep a dated file for each day's run
Done when A dated flagged claims record exists in Google Drive.
-
3
Slack - alert the approver
slack.com
WebRun opens Slack to alert the approver. - Post the flagged claims to the approver's Slack channel
- Group them by employee for a faster review
- Keep the alert to what is new since yesterday
Done when The approver has today's flagged claims in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it reject the claim automatically?
No. WebRun only flags the exception and logs it. Approving or rejecting a claim stays a decision inside Rydoo.
What mileage and meal limits does it use?
Whatever limits you have set in Rydoo's own policy rules, so the flags match the policy your team already agreed on.
Does it contact the employee?
No. The alert goes to your Slack channel for approvers. WebRun does not message the employee who submitted the claim.
Related templates
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