Automated Rydoo Receipt Chasing
Every Monday, WebRun opens Rydoo, finds every expense missing a receipt image and every claim still sitting unsubmitted, writes each one to an Airtable tracker with the owner and the amount, then posts a per-person chase list to Microsoft Teams so month end does not start with a scramble.
How do I chase missing expense receipts in Rydoo every week?
WebRun opens Rydoo every Monday and finds each expense with no receipt attached and each claim left unsubmitted. It logs them to an Airtable tracker with the owner, amount, and age, then posts a per-person chase list in Microsoft Teams, so finance closes the month without hunting receipts.
- Missing receipts are chased weekly instead of at month end
- Finance sees the unbacked value in one totals line
- People with nothing outstanding are never nudged
Built for finance teams · bookkeepers · office managers · sales teams with expenses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.rydoo.comin a real browser with your saved login - no setup, no API keys. -
1
Rydoo - find receipts that are missing
rydoo.com
WebRun opens Rydoo to find receipts that are missing. - Open Rydoo and filter expenses to the current period
- List every expense with no receipt image attached
- List every claim still in draft or unsubmitted state
- Capture the owner, the date, the amount, the category, and how many days old each item is
Done when Every expense missing a receipt or a submission is listed with its owner and age.
-
2
Airtable - log the outstanding items
airtable.com
WebRun opens Airtable to log the outstanding items. - Open your expense tracker base and add a row for each outstanding item
- Record owner, date, amount, category, age in days, and whether the gap is a receipt or a submission
- Update rows that already exist rather than creating a duplicate
- Mark rows resolved once the receipt appears in Rydoo
Done when The Airtable tracker matches what Rydoo is missing today.
-
3
Microsoft Teams - chase each owner
microsoft.com
WebRun opens Microsoft Teams to chase each owner. - Post each person their own short list in the finance channel with their name mentioned
- Show the amount and the age of every item so the oldest gets done first
- Add one totals line for finance: how many items and how much value is still unbacked
- Skip anyone with a clean list so nobody is nudged for nothing
Done when Everyone with an outstanding item has been chased once in Teams.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it approve, submit, or reject expenses for me?
No. WebRun only reads what is outstanding in Rydoo. It never submits a claim, approves one, or rejects one. It writes to your Airtable tracker and posts an internal Teams chase list, and that is all.
Does it message people outside the company?
No. The only messages go to your own Microsoft Teams finance channel, which is internal. No supplier, customer, or external contact is contacted at any point.
What if someone uploads the receipt after the chase?
The next run reads live Rydoo data, so that item drops off the list and its Airtable row is marked resolved. Nobody gets chased twice for the same receipt.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.