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Automated RV Dealer Compliance Deadline Tracking

Every Monday, WebRun reads your compliance deadline calendar from a Google Sheet, checks for any related licensing or filing records in IDS Astra, groups upcoming deadlines by urgency and owner, and posts a structured briefing to the general manager in Slack so nothing regulatory slips through the cracks.

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Runs on WebRun · Strict Lockdown policy
Every Monday at 8:00 AM WebRunorchestrates each step
1 Google Sheets read compliance deadline calendar
2 IDS Astra verify related licence and permit records
3 Slack post compliance briefing to general manager
In short

How do I track and manage RV dealership compliance deadlines automatically?

WebRun reads your compliance deadline calendar from a Google Sheet every Monday, cross-checks related licence records in IDS Astra, and posts a tiered briefing to the general manager in Slack. Critical items within seven days are escalated separately so the right owner can act before a deadline is missed.

  • Critical deadlines are escalated 7 days out before they become a breach
  • Compliance discrepancies between IDS Astra and the tracking sheet are caught automatically
  • The general manager starts every week with a full compliance picture

Built for RV dealership general managers · RV dealers · dealer compliance officers

Step by step

What does WebRun do on every run?

The exact actions WebRun takes, in order - in plain language, so you can adjust anything.

  1. WebRun signs in and gets to work

    Opens sheets.google.com in a real browser with your saved login - no setup, no API keys.

  2. 1
    Google Sheets - read compliance deadline calendar
    google.com
    WebRun in Google Sheets: read compliance deadline calendar
    WebRun opens Google Sheets to read compliance deadline calendar.
    • Open the compliance deadline tracking sheet
    • Read each row: deadline name, type (licence, permit, filing, inspection), due date, and assigned owner
    • Flag deadlines within seven days as critical, within 30 days as upcoming, and already overdue as breached

    Done when All deadlines are read and tiered by urgency.

  3. 2
    IDS Astra - verify related licence and permit records
    ids-astra.com
    WebRun in IDS Astra: verify related licence and permit records
    WebRun opens IDS Astra to verify related licence and permit records.
    • Check IDS Astra accounting and compliance records for any related dealer licence or permit expiry dates
    • Note if any record in IDS Astra shows a different status than the sheet
    • Flag any discrepancies for the general manager to resolve

    Done when IDS Astra records are cross-checked against the compliance sheet.

  4. 3
    Slack - post compliance briefing to general manager
    slack.com
    WebRun in Slack: post compliance briefing to general manager
    WebRun opens Slack to post compliance briefing to general manager.
    • Post a compliance briefing to the general manager Slack channel
    • List critical, upcoming, and breached deadlines in separate sections
    • For each item include the deadline name, type, due date, assigned owner, and days remaining

    Done when The general manager has a full compliance briefing in Slack before the week begins.

Run settings

How is each run configured?

Starting pageWhere Chrome opens at the start of each run
sheets.google.com
ScheduleRuns automatically on this cadence
Every Monday at 8:00 AM
DeliveryHow each run's result reaches you
Compliance briefing · Slack
OutputWhat each run produces - A weekly Slack compliance briefing listing all upcoming deadlines by urgency, type, and assigned owner.
Text
Setup & safety

Secure by default

Connect once, stays signed in

WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.

Your credentials stay in your own private environment - WebRun never stores your passwords.
Strict Lockdown

Every action is checked against this policy before it runs.

Domains ALLOWLIST
Typed input ALLOW
Shell command BLOCK
File uploads BLOCK
Runs in a contained environment More on policies
Good to know

Questions, answered

Will it file or submit anything on behalf of the dealership?

No. WebRun only reads records and surfaces upcoming deadlines. All filing, renewal, and submission actions remain with the assigned human owner. Nothing is filed or submitted automatically.

What types of compliance deadlines does it track?

Any deadline in your Google Sheet: dealer licence renewals, bond filings, sales tax deadlines, OSHA inspection due dates, manufacturer certification renewals, and state DMV requirements.

What if a deadline is completed between Monday runs?

Mark it complete in the Google Sheet and it will be removed from next week's briefing automatically. You can also add a completion date column for a full audit trail.

Keep going

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