Automated RV Technician Certification Expiry Tracking
Every Monday, WebRun reads technician certification records from a Google Sheet, checks each expiry date, cross-references the technician's current work order load in IDS Astra, and posts a Slack alert to the service manager listing every certification expiring in the next 60 days so renewals can be scheduled before a lapse.
How do I track RV technician certification expiry dates automatically?
WebRun reads your technician certification records from a Google Sheet every Monday, tiers each expiry as warning, urgent, or critical, cross-references current job loads in IDS Astra, and posts a structured Slack report to the service manager so renewals are scheduled well before any certification lapses.
- No technician certification lapses unnoticed thanks to 60-day early warnings
- Renewal scheduling accounts for current job load before capacity is disrupted
- Critical and expired certs are escalated separately from routine warnings
Built for RV service managers · RV dealers · trailer dealership compliance teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
sheets.google.comin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - read certification records and expiry dates
google.com
WebRun opens Google Sheets to read certification records and expiry dates. - Open the technician certifications tracking sheet
- Read each row: technician name, certification type, issuing body, and expiry date
- Flag certifications expiring within 60 days as warning, within 30 days as urgent, and already expired as critical
Done when All certifications are reviewed and tiered by urgency.
-
2
IDS Astra - check technician current job load
ids-astra.com
WebRun opens IDS Astra to check technician current job load. - Look up each flagged technician in IDS Astra to see their current open work order count
- Note if any open jobs rely on the expiring certification type
- Add a note if scheduling a renewal course will affect capacity
Done when Each expiring certification is linked to the technician's current job load.
-
3
Slack - alert service manager of upcoming expiries
slack.com
WebRun opens Slack to alert service manager of upcoming expiries. - Post a weekly certification expiry report to the service manager Slack channel
- List critical, urgent, and warning tiers separately
- For each entry include technician name, certification, expiry date, and current job load note
Done when The service manager has a full expiry report in Slack for the week.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it book renewal courses for the technicians automatically?
No. WebRun surfaces the upcoming expiry and flags capacity impact, but all renewal scheduling decisions are left to the service manager. Nothing is booked or filed on behalf of the technician.
Which certification types does it track?
Any certification you record in the Google Sheet, such as RVIA, manufacturer-specific training, LP gas certification, or state-required licences. You define the list during setup.
What if a technician renews their certification between Monday runs?
Update the expiry date in the Google Sheet and that technician will be removed from the alert automatically on the next Monday run.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.