Automated Alora Caregiver Cert Expiration Reminders
Every Monday, WebRun opens Alora, pulls every caregiver certification, background check, and training module expiring within 30 days, posts a ranked list to Slack for your compliance team, and drafts a renewal attestation packet in DocuSign for each caregiver.
How do I track caregiver certifications before they expire?
WebRun checks Alora every Monday for caregiver certifications, background checks, and training expiring within 30 days, posts a ranked list to Slack for your compliance team, and drafts a renewal attestation packet in DocuSign for each caregiver. Every envelope stays unsent until compliance confirms the renewal is actually complete, so no expired certification slips through unnoticed.
- Expiring certifications surface 30 days out instead of at the deadline
- Caregivers scheduled past their expiration date get flagged as urgent
- Renewal packets are drafted and ready the moment compliance confirms a renewal
Built for respite care agencies · compliance coordinators · HR and credentialing teams · home care operations managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.alorahealth.comin a real browser with your saved login - no setup, no API keys. -
1
Alora - find expiring caregiver certifications
alorahealth.com
WebRun opens Alora to find expiring caregiver certifications. - Open Alora and pull every caregiver certification, background check, and training module expiring within 30 days
- Capture the caregiver, certification type, and expiration date for each
- Flag any caregiver with a certification expiring within 7 days who has a respite shift scheduled
Done when Every certification expiring within 30 days is listed with the caregiver and expiration date.
-
2
Slack - alert your compliance team
slack.com
WebRun opens Slack to alert your compliance team. - Post the expiring certification list to the compliance channel, soonest expiration first
- Mark any caregiver with a shift scheduled after their certification expires as urgent
Done when Compliance has this week's expiring certification list in Slack.
-
3
DocuSign - draft the renewal attestation packet
docusign.com
WebRun opens DocuSign to draft the renewal attestation packet. - Draft a renewal attestation packet for each expiring certification
- Address it to the caregiver for signature once they complete the renewal
- Leave every envelope unsent until compliance confirms the renewal is complete
Done when A renewal attestation draft exists in DocuSign for every expiring certification.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the DocuSign attestation before the caregiver actually renews?
No. WebRun drafts the packet and leaves it unsent. Your compliance team confirms the renewal is complete before the envelope goes out for signature.
Can a caregiver with an expiring certification keep working respite shifts?
That is your team's call. WebRun only flags any caregiver whose certification expires before their next scheduled shift, so compliance can decide whether to reassign it.
How far ahead does it flag an expiring certification?
30 days ahead for the general list, with a separate urgent flag at 7 days if the caregiver has a respite shift scheduled after the expiration date.
Related templates
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