Automated Alora Caregiver Relief Schedule Reminders
Every night, WebRun opens Alora, finds every respite shift scheduled for the next day, drafts a personalized reminder text in Twilio for each assigned relief caregiver, and places a tentative hold on their Google Calendar, ready for your coordinator to review and send.
How do I remind relief caregivers about tomorrow's respite shift?
WebRun checks Alora every night for respite shifts starting the next day, drafts a personalized reminder text in Twilio for each assigned relief caregiver, and places a tentative, client-free hold on their Google Calendar. Every text is queued for your coordinator to review and send, so caregivers get a timely nudge without WebRun ever messaging them directly.
- Caregivers get a shift reminder drafted the night before, not the morning of
- Unassigned shifts within 24 hours are flagged instead of missed
- Coordinators approve every text before it reaches a caregiver's phone
Built for respite care agencies · home care schedulers · caregiver coordinators · relief staffing teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.alorahealth.comin a real browser with your saved login - no setup, no API keys. -
1
Alora - find tomorrow's respite shifts
alorahealth.com
WebRun opens Alora to find tomorrow's respite shifts. - Open Alora and pull every respite shift scheduled to start in the next 24 hours
- Capture the assigned caregiver, client initials, start time, and shift length for each
- Flag any shift within 24 hours that has no caregiver confirmed yet
Done when Every shift starting tomorrow is listed with its caregiver and start time.
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2
Twilio - draft the caregiver reminder text
twilio.com
WebRun opens Twilio to draft the caregiver reminder text. - Draft a short reminder text for each assigned caregiver with the date, start time, and shift length
- Queue every draft for your coordinator to review
- Leave the message unsent. WebRun never texts a caregiver on its own
Done when A reminder draft exists in Twilio for every caregiver with a shift tomorrow.
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3
Google Calendar - hold the shift on the caregiver's calendar
calendar.google.com
WebRun opens Google Calendar to hold the shift on the caregiver's calendar. - Place a tentative hold on the caregiver's calendar for the shift window
- Leave the hold private with no client details in the title, just a shift code
Done when Every caregiver with a shift tomorrow has a tentative calendar hold.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text caregivers without a human checking first?
No. WebRun only drafts the reminder text in Twilio and queues it for your coordinator to review. Nothing sends to a caregiver's phone until a person approves it.
Does the calendar hold show the client's name?
No. Every hold uses a shift code and the start time only. Client names and case details stay in Alora, never in the caregiver's calendar.
What happens if a shift has no caregiver assigned yet?
It gets flagged separately instead of skipped, so your coordinator can find and assign coverage before the reminder step even applies.
Related templates
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