Automated WellSky Ventilator Check Alerts
Every 15 minutes, WebRun opens WellSky, finds ventilator checks, circuit, settings, and alarm checks, that are past their due window, drafts a Twilio text reminder naming the room and therapist for the charge therapist to review and send, and logs every flag to a Google Sheet for the shift record.
How do I catch overdue ventilator checks before a safety window is missed?
WebRun scans WellSky every 15 minutes for ventilator checks that are past their due window, drafts a Twilio text naming the room and how overdue it is, and queues it for the charge therapist to review and send. Every flag is also logged to Google Sheets, so no ventilator safety check gets missed.
- Overdue ventilator checks surface within 15 minutes instead of at rounds
- No text reaches a therapist's phone without charge therapist approval
- Completed checks drop off the log automatically from live WellSky data
Built for ICU respiratory therapists · charge respiratory therapists · critical care RT departments · ventilator management teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
wellsky.comin a real browser with your saved login - no setup, no API keys. -
1
WellSky - find ventilator checks past due
wellsky.com
WebRun opens WellSky to find ventilator checks past due. - Open WellSky and filter the Vent Data flowsheet to scheduled ventilator checks
- Compare each check's due time to the current time and flag any past its window
- Capture the room, ventilator settings due for review, and assigned therapist for each flag
Done when Every ventilator check past its due window is listed with room and therapist.
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2
Twilio - draft a text reminder for review
twilio.com
WebRun opens Twilio to draft a text reminder for review. - Draft a short text naming the room and how many minutes the check is overdue
- Queue the draft in Twilio for the charge therapist to review and send
- Never send a text without the charge therapist's approval
Done when A review ready draft text exists for every overdue ventilator check.
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3
Google Sheets - log every overdue check flagged this shift
google.com
WebRun opens Google Sheets to log every overdue check flagged this shift. - Open the Ventilator Check Log and append a row for each flag raised this shift
- Include room, therapist, due time, and minutes overdue
- Mark the row resolved once WellSky shows the check completed
Done when The log shows every overdue check this shift and whether it was later completed.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it text the therapist without anyone checking first?
No. Every reminder is drafted and queued in Twilio. The charge therapist reviews and sends it, so nothing reaches a phone unapproved.
How is a ventilator check window determined?
It reads each patient's scheduled check interval directly from WellSky's Vent Data flowsheet, so the due window always matches the current order, not a fixed default.
What happens once the check is completed?
The next 15 minute pass reads the live status in WellSky, so a completed check is marked resolved in the log and stops generating new drafts.
Related templates
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