Automated WellSky Equipment Shortage Alerts
Every hour, WebRun opens WellSky, compares on hand equipment counts, ventilator circuits, nebulizer kits, BiPAP masks, and oxygen tanks, against today's assigned patient volume, logs any item projected to run short before shift end to a Google Sheet, and posts the charge therapist a Microsoft Teams alert to reorder or reallocate.
How do I catch respiratory equipment shortages before a shift runs out?
WebRun compares WellSky's on hand equipment counts, circuits, nebulizer kits, BiPAP masks, and oxygen tanks, against today's assigned patient volume every hour, and logs any item projected to run short to Google Sheets. It alerts the charge therapist in Microsoft Teams with a reallocation option before the shift runs out.
- Shortages get flagged hours before the shelf actually empties
- Reallocation options surface automatically when another unit has surplus
- Reorder and transfer decisions stay with the charge therapist, not automated
Built for respiratory therapy departments · charge respiratory therapists · hospital supply chain coordinators · biomedical equipment teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
wellsky.comin a real browser with your saved login - no setup, no API keys. -
1
WellSky - compare equipment stock against today's assignments
wellsky.com
WebRun opens WellSky to compare equipment stock against today's assignments. - Open WellSky and pull on hand counts for ventilator circuits, nebulizer kits, BiPAP masks, and oxygen tanks
- Compare each item's stock against today's assigned patient volume and typical per patient usage
- Flag any item projected to run out before the shift ends
Done when Every equipment item is compared against today's demand and any projected shortfall is flagged.
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2
Google Sheets - log any item projected to run short
google.com
WebRun opens Google Sheets to log any item projected to run short. - Open the Equipment Stock Log and append a row for each item flagged this hour
- Include current count, projected shortfall time, and the department it serves
- Mark a row resolved once WellSky shows the stock replenished
Done when The log shows every flagged item today and whether it was resolved.
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3
Microsoft Teams - alert the charge therapist to reorder or reallocate
microsoft.com
WebRun opens Microsoft Teams to alert the charge therapist to reorder or reallocate. - Post the shortage alert to the charge therapist's Teams channel naming the item and how soon it runs short
- Suggest reallocating from a lower demand unit if WellSky shows surplus elsewhere
- Leave the reorder or reallocation decision to the charge therapist
Done when The charge therapist has an actionable shortage alert with a reallocation option if one exists.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it place the reorder automatically?
No. WebRun only flags the projected shortfall and alerts the charge therapist in Teams. Placing the reorder or approving a reallocation stays a human decision.
How does it project a shortage before it happens?
It compares each item's on hand count in WellSky against today's assigned patient volume and typical per patient usage, so a shortfall is flagged hours before the shelf is actually empty.
Can it suggest borrowing from another unit?
Yes. If WellSky shows a lower demand unit with surplus of the same item, the alert names it as a reallocation option, though the transfer itself is still arranged by a person.
Related templates
Put this on autopilot.
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