Automated WellSky Therapist Workload Balancing
At every shift change, WebRun opens WellSky, compares each on duty therapist's assigned patient count and acuity against the team average, and posts the charge therapist a Microsoft Teams alert naming who is overloaded and who has room, so assignments get rebalanced before the shift gets underway.
How do I keep respiratory therapist assignments balanced across a shift?
WebRun compares every respiratory therapist's assigned patient count and acuity in WellSky at each shift change, and posts the charge therapist a Microsoft Teams alert naming who is carrying more than 20 percent above the team average and who has room. The charge therapist still makes every reassignment call, WebRun only surfaces the gap.
- Overloaded therapists get flagged before the shift starts, not partway through
- Assignment decisions stay with the charge therapist, WebRun only surfaces the gap
- Acuity weighted comparison catches imbalance a raw patient count would miss
Built for charge respiratory therapists · respiratory therapy department managers · hospital staffing coordinators · acute care RT teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
wellsky.comin a real browser with your saved login - no setup, no API keys. -
1
WellSky - compare therapist workload and acuity
wellsky.com
WebRun opens WellSky to compare therapist workload and acuity. - Open WellSky and pull the Assignment board for the incoming shift
- Total each therapist's assigned patient count and treatment volume, weighted by acuity
- Compare each therapist's load against the shift average and flag any more than 20 percent over
Done when Every therapist's workload this shift is totaled and compared against the team average.
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2
Microsoft Teams - alert the charge therapist to rebalance
microsoft.com
WebRun opens Microsoft Teams to alert the charge therapist to rebalance. - Post the workload comparison to the charge therapist's Teams channel
- Name any therapist carrying a load more than 20 percent over average and any therapist with room to take more
- Leave the reassignment decision to the charge therapist
Done when The charge therapist has a clear over and under loaded list before the shift starts.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it move patients between therapists automatically?
No. WebRun only compares workload and posts the imbalance to Teams. The charge therapist always makes and enters the actual reassignment in WellSky.
How is workload calculated?
It weighs each therapist's assigned patient count and treatment volume by acuity, so a therapist with fewer but higher acuity patients is not flagged as underloaded.
What counts as overloaded?
A therapist carrying more than 20 percent above the shift's average weighted load is flagged. That threshold can be adjusted in your run settings.
Related templates
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