Automated WellSky Protocol Compliance Flags
Every night, WebRun opens WellSky, compares the day's completed treatments against the active protocol algorithm for each order, bronchodilator, weaning, or oxygen titration, logs any deviation with patient room and therapist to a Google Sheet, and posts the RT supervisor a Microsoft Teams alert so a pattern gets addressed early.
How do I catch respiratory therapy protocol deviations before they become a pattern?
WebRun compares every completed treatment in WellSky against the patient's active protocol order each night, and logs any deviation, room, therapist, and the step skipped, to Google Sheets. It then alerts the RT supervisor in Microsoft Teams with tonight's count and a running monthly total, so a pattern gets caught early.
- Deviations get reviewed the same night, not at a quarterly audit
- Supervisors see a running monthly count per therapist, not just today's list
- Coaching conversations stay a human decision, WebRun only surfaces the pattern
Built for RT supervisors · respiratory therapy quality teams · hospital RT directors · clinical education coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
wellsky.comin a real browser with your saved login - no setup, no API keys. -
1
WellSky - compare treatments against active protocols
wellsky.com
WebRun opens WellSky to compare treatments against active protocols. - Open WellSky and pull the day's completed treatments alongside each patient's active protocol order
- Compare the therapy given against the protocol algorithm's decision points for that patient's assessment
- Capture the room, therapist, protocol name, and the specific step that was not followed
Done when Every treatment given outside its protocol today is listed with room, therapist, and the step missed.
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2
Google Sheets - log each deviation for QA review
google.com
WebRun opens Google Sheets to log each deviation for QA review. - Open the Protocol Compliance Log and append a row for each deviation found
- Include room, therapist, protocol name, and the step skipped or changed
- Roll up a running deviation count per therapist for the month
Done when The compliance log reflects every deviation tonight and the month to date count per therapist.
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3
Microsoft Teams - alert the RT supervisor
microsoft.com
WebRun opens Microsoft Teams to alert the RT supervisor. - Post tonight's deviation count and the therapists involved to the RT supervisor's Teams channel
- Flag any therapist with a third deviation this month for a one on one
- Link to the full Google Sheet log for review
Done when The RT supervisor has tonight's deviation list and a link to the month to date log.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it discipline or write up a therapist automatically?
No. WebRun only logs the deviation and alerts the RT supervisor. Any coaching, write up, or conversation with the therapist stays a human decision.
How does it know what the protocol required?
It reads the specific protocol order attached to each patient in WellSky, then compares the therapy actually given against that protocol's own decision points, not a generic checklist.
What counts as a deviation worth flagging?
Any completed treatment where the step taken does not match the active protocol's next decision point for that patient's assessment, whether the protocol was skipped, substituted, or given out of order.
Related templates
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