Optimise Your Daily Job Routes
Every morning, WebRun reads each technician's jobs from Housecall Pro, calculates the fastest route between stops using Google Maps, and sends each tech a Telegram message with their optimised run order and estimated arrival times before they leave the depot.
How can I automatically optimise my field technicians' daily job routes?
Every morning WebRun reads each technician's jobs from Housecall Pro, calculates the most fuel-efficient route using Google Maps, and sends each tech a Telegram message with their optimised run order and estimated arrival times - before anyone leaves the depot.
- Every technician starts with an optimised run sheet
- Fewer wasted kilometres and fuel costs per van per day
- Estimated arrival times communicated to techs before they leave
Built for HVAC companies · plumbing businesses · field service operators · multi-technician trade businesses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.housecallpro.comin a real browser with your saved login - no setup, no API keys. -
1
Housecall Pro - read each tech's job list
housecallpro.com
WebRun opens Housecall Pro to read each tech's job list. - Open Housecall Pro Dispatch and pull today's scheduled jobs grouped by assigned technician
- For each tech, collect all customer addresses, job types, and scheduled time windows
- Note any fixed-time jobs that cannot be reordered
Done when Each technician's job list and addresses are collected, with fixed-time constraints noted.
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2
Google Maps - calculate the optimal route
google.com
WebRun opens Google Maps to calculate the optimal route. - For each tech, open Google Maps and enter the day's addresses as waypoints starting from their home base
- Optimise the route order while respecting any fixed-time appointments
- Capture the final sequence and the estimated arrival time at each stop
Done when An optimised, time-estimated route is calculated for each technician.
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3
Telegram - send the run order to each tech
telegram.org
WebRun opens Telegram to send the run order to each tech. - Send each technician a Telegram message with their ordered stops: customer name, address, job type, and estimated arrival time
- Include a Google Maps deep link for turn-by-turn directions to the first stop
Done when Every technician has received their optimised run order with arrival estimates before leaving.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it account for jobs that must happen at a specific time?
Yes. Fixed-time appointments are locked in place and the optimisation works around them, only reordering the flexible jobs.
What if a job is added after the route is sent?
Re-run the workflow for the affected technician and WebRun will recalculate and send an updated run order within minutes.
What does the Google Maps link cover?
It opens directions from the tech's current location to the first stop. Each subsequent address is listed in the message so they can tap into Maps at each stop.
Related templates
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