Automated Proofpoint Training Completion Chases
Every Monday, WebRun opens Proofpoint, reads the assigned security awareness training and phishing simulations, works out completion by person and department against the due dates, drafts a reminder email for everyone still outstanding, and sends the department figures to Telegram.
How do I chase employees who have not finished security awareness training?
WebRun opens Proofpoint every Monday and reads security awareness training completion by person and department against each due date. It drafts a Gmail reminder for everyone overdue and a note for each department head, then sends the completion figures to Telegram, so the compliance deadline is met without a manual chase.
- Completion rates arrive per department every Monday
- Every overdue person has a reminder drafted and ready to send
- No employee is emailed without a human approving the message
Built for security awareness leads · IT compliance teams · CISOs · HR partners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.proofpoint.comin a real browser with your saved login - no setup, no API keys. -
1
Proofpoint - read training completion
proofpoint.com
WebRun opens Proofpoint to read training completion. - Sign in to Proofpoint and open the assigned security awareness training
- Record completion status per user with the assignment name and the due date
- Add phishing simulation results where an assignment follows a failed simulation
- Group users by department and calculate the completion rate for each
- Separate people who are overdue from people whose deadline has not arrived
Done when Every assigned user has a completion status and a due date, grouped by department.
-
2
Gmail - draft the reminders
gmail.com
WebRun opens Gmail to draft the reminders. - Draft a short reminder to each person with training past its due date
- Name the assignment, the deadline, and how long it has been outstanding
- Draft a separate note to each department head listing their outstanding staff
- Leave every message in drafts. WebRun never emails staff without your approval
Done when A reminder draft exists for every outstanding person and department head.
-
3
Telegram - send the department figures
telegram.org
WebRun opens Telegram to send the department figures. - Send the security awareness lead the completion rate per department
- Rank departments by completion so the worst is first
- Note how many days remain before the compliance deadline
- Show the movement since last week so a stalled department is obvious
Done when The awareness lead has this week's completion figures on Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email staff without my approval?
No. Every reminder is left as a Gmail draft for you to review and send. WebRun never emails an employee or a department head on its own, so the tone and timing stay yours.
Does it assign or change training?
No. WebRun only reads assignments and completion status in Proofpoint. It never assigns a course, extends a deadline, marks anything complete, or launches a phishing simulation.
How does it handle people whose deadline has not passed?
They are counted in the department rate but kept out of the chase list, so reminders only go to people genuinely overdue rather than everyone with an open assignment.
Related templates
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