Automated Poster Supplier Order Drafts
Every morning, WebRun checks ingredient stock in Poster against par levels, calculates what each supplier needs to deliver, and drafts the purchase order in Gmail for you to review and send.
How do I draft supplier orders from low Poster stock?
Every morning, WebRun checks ingredient stock in Poster against the par levels you set, works out how much each supplier needs to deliver, and drafts the purchase order in Gmail. Nothing is sent until you review and approve it, so restocking never happens without a person checking first.
- Orders are drafted before you run out, not after
- Every supplier gets only the items they actually supply
- Nothing is sent to a supplier without a person's approval
Built for cafe owners · kitchen managers · purchasing managers · multi-location cafe operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
joinposter.comin a real browser with your saved login - no setup, no API keys. -
1
Poster - check stock against par levels
joinposter.com
WebRun opens Poster to check stock against par levels. - Open Poster's Storage and pull current stock for every ingredient
- Compare stock to par level and note which ingredients are below par
- Match each ingredient below par to its supplier
Done when Every ingredient below par has been matched to its supplier.
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2
Google Sheets - calculate what's needed per supplier
google.com
WebRun opens Google Sheets to calculate what's needed per supplier. - Open the reorder calculation Sheet
- Calculate the quantity needed to bring each ingredient back to par
- Group the quantities by supplier
Done when Reorder quantities are calculated and grouped by supplier.
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3
Xero - pull each supplier's item costs
xero.com
WebRun opens Xero to pull each supplier's item costs. - Open Xero and pull the last invoiced price for each ingredient from that supplier
- Estimate the total cost of the draft order
- Flag any item whose price has changed since the last order
Done when Every item on the draft order has an estimated cost from Xero.
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4
Gmail - draft the purchase order
gmail.com
WebRun opens Gmail to draft the purchase order. - Draft a purchase order email to each supplier listing items, quantities, and estimated cost
- Leave every draft unsent in Gmail
- Flag the draft for a manager to review before sending
Done when A draft purchase order is ready per supplier, unsent, for manager review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the order to my supplier automatically?
No. WebRun drafts the order in Gmail with quantities and leaves it unsent. A manager reviews and sends it, so nothing reaches a supplier without approval.
How does it decide what quantity to order?
It compares each ingredient's current Poster stock level against its par level and suggests enough to bring it back to par, not a fixed default amount.
What if I use more than one supplier?
It groups the draft by supplier using Poster's supplier records, so each contact only sees the items they actually supply.
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