Capture new patient inquiries without missing a lead
Every few minutes, WebRun checks Tebra for new patient inquiries, logs each one with contact details and source into Google Sheets, and posts a front-desk alert in Slack so the team can follow up promptly.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically capture and log new podiatry patient inquiries?
WebRun monitors Tebra every few minutes for new patient inquiries, logs each one with name, contact details, and reason for visit into a Google Sheet, and posts a front-desk alert in Slack. Your team always has a current intake log and is notified immediately so no prospective patient is left waiting.
- Every new inquiry is logged in under a minute with no manual data entry
- Front-desk staff are alerted in Slack the moment a new patient reaches out
- No prospective patient is missed due to a busy phone line or unmonitored inbox
Built for podiatry practices · podiatrists · foot and ankle clinics · medical front-desk staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.tebra.comin a real browser with your saved login - no setup, no API keys. -
1
Tebra - detect new patient inquiries
tebra.com How to Automate Tebra
WebRun opens Tebra to detect new patient inquiries. - Open Tebra and check the patient inbox and online booking requests for new inquiries
- Capture the patient name, contact number, reason for visit, and inquiry source for each new entry
- Skip any inquiry already logged in the tracking sheet this session
Done when Every new patient inquiry is captured with full contact details.
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2
Google Sheets - log inquiry details
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log inquiry details. - Open the New Patient Intake tracking sheet
- Append a new row for each inquiry with name, phone, reason, source, and timestamp
- Mark the status column as 'Needs Follow-Up'
Done when All new inquiries are logged as rows in the tracking sheet.
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3
Slack - alert the front desk
slack.com How to Automate Slack
WebRun opens Slack to alert the front desk. - Post a brief alert to the front-desk Slack channel naming each new inquiry and their contact details
- Include the reason for visit so staff can prioritize urgent cases
Done when The front desk has a Slack notification for every new inquiry.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact the patient automatically?
No. WebRun only logs the inquiry and alerts your team. Any outreach to the patient is left for your staff to initiate, keeping patient communication under your control.
Which inquiry sources does it track?
It picks up inquiries routed through Tebra, including online booking requests and messages. If you use additional intake channels, let WebRun know and it can include those too.
What if the same patient submits more than one inquiry?
WebRun checks for duplicates by matching name and contact number before logging, so the sheet stays clean and the front desk is not alerted twice for the same person.
Related templates
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