Printful Automated Design Mockup Approval Routing
Every morning, WebRun opens Printful and identifies products with newly generated mockups awaiting sign-off, logs them to a Google Sheet with mockup links and the assigned approver, then sends each approver a DocuSign approval request so mockups are reviewed and cleared for launch without any manual chasing.
How do I automatically route print-on-demand design mockups for approval?
WebRun checks Printful every morning for products with newly generated mockups, logs each to a Google Sheets tracking table, and sends the assigned approver a DocuSign approval request with the mockup image and product details. Every approval or rejection requires a human action; nothing advances to launch without a signed sign-off.
- Mockups are routed to the right approver the same morning they are generated
- No launch is blocked because an approval request was forgotten or unsent
- A Google Sheets log shows every mockup's approval status at a glance
Built for print on demand sellers · ecommerce creative teams · brand managers · POD product teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.printful.com/dashboardin a real browser with your saved login - no setup, no API keys. -
1
Printful - find products with new mockups awaiting approval
printful.com
WebRun opens Printful to find products with new mockups awaiting approval. - Open Printful and check for products or variants with newly generated or updated mockup images
- Capture the product name, variant, mockup image URL, and the assigned approver name from your approval list
- Skip any mockup that has already been approved or has a DocuSign request pending
Done when All new pending mockups are listed with their assigned approver and mockup links.
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2
Google Sheets - log pending mockups with approver and status
google.com
WebRun opens Google Sheets to log pending mockups with approver and status. - Open the mockup approval tracking Google Sheet
- Add a row for each new pending mockup with product name, variant, mockup link, approver name, and status set to pending
- Update status to approved or rejected once DocuSign responses are received
Done when The tracking sheet has a row for every pending mockup with current approval status.
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3
DocuSign - send an approval request to each assigned approver
docusign.com
WebRun opens DocuSign to send an approval request to each assigned approver. - Create a DocuSign approval envelope for each new pending mockup
- Include the mockup image link and the product details in the document
- Route to the assigned approver and request their signature or rejection
- Set a 48-hour reminder for any envelope that has not been actioned
Done when DocuSign approval requests are sent to all assigned approvers for pending mockups.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it approve mockups automatically?
No. Every mockup approval requires a human to review and sign the DocuSign envelope. WebRun only routes the request and tracks the outcome; it never approves anything on its own.
What happens if an approver does not respond within 48 hours?
DocuSign sends an automatic reminder at 48 hours. The mockup remains in pending status in the Google Sheet until the approver responds, so you can see what is still outstanding at a glance.
Can different products have different approvers?
Yes. You configure the approver per product category or brand in the Google Sheet at setup. WebRun reads the assigned approver for each product and routes the DocuSign request accordingly.
Related templates
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