Automated Buildium Work Order Dispatch
When a new work order lands in Buildium, WebRun reads the issue, unit, and priority, matches it to the preferred vendor for that trade, drafts a clear dispatch email to the vendor in Gmail, leaves it unsent for your review, and posts your team a Slack note of which jobs are ready to send.
How do I dispatch work orders to vendors from Buildium automatically?
When a new work order arrives in Buildium, WebRun reads the issue, unit, and priority, matches it to the preferred vendor for that trade, and drafts a dispatch email to the vendor in Gmail with the access notes. It leaves every email unsent for your review and posts your team a Slack note of which jobs are ready to send.
- New work orders get a vendor draft within minutes of arriving
- Each draft goes to the right trade vendor for that property
- Urgent no-heat or no-water jobs surface first for review
Built for property managers · maintenance coordinators · landlords · residential property teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
signin.buildium.comin a real browser with your saved login - no setup, no API keys. -
1
Buildium - read the new work order
buildium.com
WebRun opens the Buildium work order to read the issue. - Open the new work order in Buildium and read the issue, unit, and priority
- Note any tenant photos, access notes, and the trade needed
- Look up the preferred vendor assigned to that property and trade
Done when The work order is read and matched to the right preferred vendor.
-
2
Gmail - draft the vendor dispatch
gmail.com
WebRun drafts the vendor dispatch email for review. - Draft a dispatch email to the vendor with the property, unit, issue, and access notes
- Include the priority and ask for a scheduled visit window
- Leave the email as a draft for you to review. Never send to a vendor automatically
Done when A vendor dispatch draft is ready for the work order.
-
3
Slack - post what is ready to send
slack.com
WebRun posts the ready-to-send dispatch list to Slack. - Post a note naming the work order, the trade, and the matched vendor
- Flag urgent or no-heat or no-water jobs at the top
- Leave it for your team to review and send each dispatch
Done when Your team sees which dispatch drafts are ready in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the vendor on its own?
No. WebRun drafts the dispatch email in Gmail and leaves it unsent. You review the vendor, scope, and price, then send it yourself, so no job goes out to a vendor you have not approved.
How does it pick the vendor?
It reads the trade needed on the Buildium work order and matches it to the preferred vendor assigned to that property and trade, so the right plumber, electrician, or HVAC tech gets the draft.
What if the work order is an emergency?
Urgent jobs like no heat or no water are flagged at the top of the Slack note so your team can review and send those dispatches first, ahead of routine repairs.
Related templates
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