Keep your plumbing service club members renewing on time
Every Monday, WebRun opens Housecall Pro, finds service club memberships renewing within the next 30 days or already lapsed, drafts a personalised renewal reminder email for each member, and posts your office a Slack list of who needs attention this week.
- No credit card
- Under $0.01 per run
- Cancel anytime
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.housecallpro.comin a real browser with your saved login - no setup, no API keys. -
1
Housecall Pro - find memberships due for renewal
housecallpro.com How to Automate Housecall Pro
WebRun opens Housecall Pro to find memberships due for renewal. - Open Housecall Pro and navigate to the Memberships section
- Filter to memberships renewing within the next 30 days or with a renewal date that has already passed
- Capture the member name, address, plan name, renewal date, and plan price for each
- Skip memberships already marked renewed or cancelled
Done when Every at-risk membership is captured with the member details and renewal date.
-
2
Gmail - draft renewal reminder per member
gmail.com How to Automate Gmail
WebRun opens Gmail to draft renewal reminder per member. - Draft a friendly renewal reminder for each member mentioning the plan name and renewal date
- Note the included annual benefits such as drain inspections, priority scheduling, or fixture checks
- For lapsed members, draft a reactivation message with a soft incentive to rejoin
- Leave all drafts unsent for the office manager to review before sending
Done when A draft renewal or reactivation email is queued in Gmail for every at-risk member.
-
3
Slack - alert office to lapsed and upcoming renewals
slack.com How to Automate Slack
WebRun opens Slack to alert office to lapsed and upcoming renewals. - Post a list to the office channel showing upcoming renewals and lapsed members, sorted by urgency
- Flag members whose renewal date has already passed in the past 14 days as top priority
Done when Office team has a Slack list of this week's membership renewal tasks.
How do I automate plumbing service club membership renewal reminders?
Every Monday, WebRun opens Housecall Pro and finds plumbing service club memberships renewing within 30 days or already lapsed. It drafts a personalised renewal or reactivation email in Gmail for each member and posts your office a Slack list sorted by urgency. Every email is left unsent until a human approves it.
- At-risk memberships are flagged before the renewal window closes
- Office team gets a prioritised renewal list every Monday with no manual lookup
- Lapsed members receive a personalised reactivation message drafted for human review
Built for plumbing contractors · residential plumbers · field service membership programs
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send renewal emails to members on its own?
No. All renewal and reactivation emails are drafted and left unsent in Gmail. Your office manager reviews and sends each one, so no message goes to a customer without approval.
What if a member already renewed directly or over the phone?
WebRun reads the live membership status from Housecall Pro each run, so any membership already marked renewed is skipped automatically.
Can it handle both upcoming and already-lapsed memberships?
Yes. Memberships renewing within 30 days get a standard reminder draft, while memberships already past their renewal date get a reactivation draft. Both sets are flagged separately in the Slack list.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.