Automated iQueue Release Deadline Nudges
Every morning, WebRun opens LeanTaaS iQueue, checks each block's specific release deadline against today's date, drafts a personalized countdown nudge in Outlook for any owner inside 14, 7, or 3 days of their deadline, logs the countdown to a tracking sheet, and posts the scheduling team today's at risk list in Slack.
How do I nudge surgeons before their OR block release deadline passes?
Every morning, WebRun checks LeanTaaS iQueue for blocks approaching their specific release deadline, at 14, 7, and 3 days out, and drafts an increasingly urgent nudge to each owner's office in Outlook. It logs the countdown to a tracker and posts the scheduling team today's at risk list in Slack, so no deadline passes with unused hours still sitting on the block.
- Block owners hear about their deadline at 14, 7, and 3 days out, not the day it passes
- Scheduling opens each morning to a single at risk list instead of checking every block by hand
- Nudges get more urgent automatically as a deadline gets closer
Built for OR schedulers · perioperative services directors · block committee coordinators · surgical services administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.leantaas.comin a real browser with your saved login - no setup, no API keys. -
1
LeanTaaS iQueue - check each block's release deadline
leantaas.com
WebRun opens LeanTaaS iQueue to check each block's release deadline. - Open LeanTaaS iQueue and go to the Release Manager view
- Pull the specific release deadline and remaining unused hours for every block
- Calculate days remaining until each block's deadline
- Flag any block sitting at the 14, 7, or 3 day mark with unused hours still on it
Done when Every block's days remaining until its release deadline is calculated and flagged blocks are identified.
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2
Google Sheets - log the deadline countdown for each block
google.com
WebRun opens Google Sheets to log the deadline countdown for each block. - Open the release deadline tracker
- Update each flagged block's row with days remaining and unused hours
- Mark which nudge tier, 14, 7, or 3 day, applies today
Done when The tracker shows every flagged block's countdown and today's nudge tier.
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3
Outlook - draft a personalized nudge to the block owner
microsoft.com
WebRun opens Outlook to draft a personalized nudge to the block owner. - Draft a short, personalized nudge to each flagged block owner's office naming the exact deadline and hours at stake
- Word the 3 day nudge more urgently than the 14 day nudge
- Leave every nudge as a draft for your coordinator to review and send
Done when A draft nudge exists for every block owner at a 14, 7, or 3 day milestone.
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4
Slack - alert scheduling to today's at risk blocks
slack.com
WebRun opens Slack to alert scheduling to today's at risk blocks. - Post today's at risk list to the OR scheduling channel
- Lead with any block at the 3 day mark
- Note which owners already have a draft nudge waiting in Outlook
Done when The scheduling team has today's at risk list in Slack with nothing at the 3 day mark overlooked.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
How is this different from a general release reminder?
It is tied to each block's own specific deadline rather than a general daily habit. WebRun only nudges at the 14, 7, and 3 day marks before a block's actual release deadline, with the wording getting more urgent as the deadline nears.
Will the nudge go out to the block owner automatically?
No. Every nudge is drafted in Outlook and left unsent. A coordinator reviews and sends it, so a physician's office never hears from WebRun directly.
What happens if a block is released before its nudge goes out?
It drops off the list. WebRun rechecks iQueue's live release status each morning, so a block that's already been released is skipped automatically.
Related templates
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