Automated iQueue Prime Time Utilization Digest
Every Monday, WebRun opens LeanTaaS iQueue, pulls last week's prime time utilization by service line, surgeon, and room, logs it to a Google Sheets dashboard alongside the week over week trend, and posts a plain English Slack digest so leadership can see whether your highest value OR hours are being used well.
How do I track weekly prime time OR utilization automatically?
Every Monday, WebRun pulls last week's prime time utilization from LeanTaaS iQueue by service line, surgeon, and room, then logs it to a Google Sheets dashboard with the week over week trend. It posts a plain English digest to Slack, so leadership sees at a glance whether the highest value OR hours are being used well.
- Leadership sees prime time utilization every Monday without asking for a report
- Week over week trends catch a slide before it becomes a quarter's problem
- Highest and lowest performing service lines are called out automatically
Built for OR directors · perioperative services leadership · surgical services administrators · block time committees
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.leantaas.comin a real browser with your saved login - no setup, no API keys. -
1
LeanTaaS iQueue - pull last week's prime time utilization
leantaas.com
WebRun opens LeanTaaS iQueue to pull last week's prime time utilization. - Open LeanTaaS iQueue and go to the Prime Time utilization view
- Pull last week's prime time utilization by service line, surgeon, and room
- Capture allocated prime hours, used hours, and case count for each
- Compare this week's rate to your facility's prime time target
Done when Last week's prime time utilization is captured for every service line and room.
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2
Google Sheets - log utilization by service line and track the trend
google.com
WebRun opens Google Sheets to log utilization by service line and track the trend. - Open the prime time utilization dashboard
- Add this week's row for each service line with utilization rate and hours used
- Update the week over week trend column so a slide is visible immediately
Done when The dashboard reflects last week's prime time data with the trend against the prior week.
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3
Slack - post the weekly prime time digest
slack.com
WebRun opens Slack to post the weekly prime time digest. - Post the weekly prime time digest to the OR leadership channel
- Lead with overall prime time utilization and call out the highest and lowest service lines
- Include a link to the full Google Sheets dashboard
Done when Leadership has last week's prime time digest in Slack with a link to the full dashboard.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
What counts as prime time?
Whatever window your facility has defined in LeanTaaS iQueue as prime time, typically the highest demand daytime hours. WebRun reads that same definition rather than assuming a fixed window.
Does this include time lost to late starts or turnover?
Yes. It reads allocated versus actually used prime hours straight from iQueue, so lost time from late starts, turnover, and cancellations is already reflected in the utilization rate.
Can leadership use this digest to release or reassign prime time?
The digest surfaces the numbers and the trend. Any decision to release, reassign, or discuss a service line's prime time allocation is still made by leadership, not by WebRun.
Related templates
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