Automated Gusto Payroll Tax Deadline Tracker
Every Monday, WebRun opens Gusto, reads the upcoming tax filing deadlines relevant to your account including quarterly 941s, annual 940s, W-2 and 1099 deadlines, and state unemployment filings, then posts a ranked priority list to Slack and adds any deadline within 30 days to a shared Google Calendar so your team is always prepared.
How do I track payroll tax filing deadlines automatically with Gusto?
Every Monday, WebRun opens Gusto and reads all upcoming federal and state payroll tax filing deadlines including 941, 940, W-2, and state unemployment filings. It posts a priority list to Slack with items due within 14 days flagged as urgent, and adds all deadlines within 30 days to a shared Google Calendar so your team is never caught off guard.
- Every payroll tax deadline visible in Slack and on the team calendar with one-week advance notice
- Urgent deadlines flagged 14 days out so there is time to act without rushing
- Manual-action filings clearly separated from Gusto-automated ones to prevent confusion
Built for payroll administrators · accounting teams · small business owners · HR managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.gusto.comin a real browser with your saved login - no setup, no API keys. -
1
Gusto - read upcoming payroll tax filing deadlines
gusto.com
WebRun opens Gusto to read upcoming payroll tax filing deadlines. - Open Gusto and navigate to the tax and compliance section
- Read the list of upcoming federal and state payroll tax filing obligations for the account
- Note the form type, filing deadline, and payment due date for each obligation
- Flag any deadline falling within the next 30 days and mark those within 14 days as urgent
Done when All upcoming payroll tax deadlines within 90 days are captured with form type and due date.
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2
Slack - post weekly tax deadline priority list
slack.com
WebRun opens Slack to post weekly tax deadline priority list. - Post a weekly tax deadline priority list to the payroll Slack channel
- Lead with any deadlines marked urgent, falling within 14 days
- List all remaining deadlines within 30 days sorted by due date
- Include the form name and whether Gusto files it automatically or requires manual action
Done when The payroll team has this week's tax filing priority list in Slack.
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3
Google Calendar - add deadlines within 30 days to shared calendar
calendar.google.com
WebRun opens Google Calendar to add deadlines within 30 days to shared calendar. - Open the shared payroll tax Google Calendar
- Add or update events for any deadline falling within the next 30 days
- Set each event reminder to trigger seven days and one day before the deadline
- Include the form type and whether it requires manual action in the event description
Done when All tax deadlines within 30 days are on the shared Google Calendar with reminders set.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun file the payroll taxes or make payments on your behalf?
No. WebRun only tracks and reports deadlines. Gusto handles the actual tax filings and payments it manages automatically. For any form requiring manual action, your team completes the filing directly.
Which tax forms does it track?
It tracks federal forms including 941, 940, W-2, and 1099-NEC, plus applicable state payroll tax and unemployment insurance filings linked to your Gusto account and the states where you have employees.
What if Gusto is already handling a filing automatically?
The Slack list notes which deadlines Gusto files automatically so your team knows no action is required. Manual-action items are flagged separately so nothing gets missed.
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